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This is a solicitation document from Maine's Administrative Office of the Courts for open shelf filing supplies and pre-labeling services for court locations statewide during calendar year 2012. The scope of work requires bidders to supply PFE-32 Gray 25pt Type 2 pressboard expander folders with two fasteners (11 3/4 inches with brown tieback), 14pt manila double-ply end tab file folders with two fasteners and imprinted tickmarks (9 1/2 x 12 1/4 inches), mylar labels, and 3-inch black arch-ring docket binders in 8 1/2 x 11 inches with A-Z black tab indexes. The contractor must provide comprehensive pre-labeling services to all court locations statewide, with delivery required no later than December 1, 2011. Labels must conform to a mandatory four-digit numbering format and specific color-coding scheme for thirteen case type abbreviations (CV, FM, SA, RE, SC, AP, MH, PA, AD, PC, CR, JV, AR, and VI). Proposals were due August 23, 2011, and questions regarding the solicitation were due by the same date.

Jeter stock 14pt two-tab folders and mylar labels are mandatory requirements with no product substitutes permitted unless approved through sample testing and evaluation for durability. The contractor must possess pre-labeling capabilities and include all product costs, shipping, handling, and labor charges in the bid price. The contract is issued under Maine's Division of Purchases General Terms and Conditions for purchase orders, which establish a one-year warranty period for defects in materials and workmanship, contractor liability for delivery delays, and Division authority to inspect and reject defective materials. Contractors must comply with applicable federal and state environmental and energy efficiency standards.