RFP 2016-017, Waco MPO Transportation Signage Inventory and Demonstration Projects

The City of Waco, Texas, on behalf of the Waco Metropolitan Planning Organization (MPO), is issuing a Request for Proposal (RFP 2026-017) to procure consulting services for a comprehensive transportation signage inventory and safety demonstration project across McLennan County. The project requires qualified consultants to conduct a systemwide inventory of roadway signage covering 11 jurisdictions within the MPO planning area, including unincorporated McLennan County and the municipalities of Bellmead, Crawford, Gholson, Golinda, Hallsburg, Hewitt, Lacy Lakeview, Lorena, McGregor, and Robinson. Deliverables include documenting all regulatory, warning, and informational signage with detailed assessments of sign type, location, mounting condition, visibility, retroreflectivity, and overall condition; identifying damaged, deteriorated, obscured, or missing signage; and implementing low-cost, high-impact demonstration projects at selected locations. Evaluation criteria consist of project understanding and approach (40 points), expertise and experience (30 points), schedule and capacity (20 points), and satisfaction of previous clients (10 points). Key dates include a pre-submittal meeting on April 28, 2026 at 10:00 a.m. Central Time via Zoom, a questions deadline of May 8, 2026 at 5:00 p.m. CT, proposal submission deadline of May 20, 2026 at 2:00 p.m. CT with opening at 2:01 p.m. CT, evaluation through June 5, 2026, possible interviews the week of June 8, 2026, final ranking the week of June 20, 2026, and anticipated award in August 2026, with project completion targeted for June 30, 2027 and full timeline extending through November 2028.

The RFP does not specify any set-aside designations or restrictions limiting responses to specific types of organizations, though all proposers must provide proof of current insurance coverage, references, and completed forms including conflict of interest questionnaires, business identification forms, and various state-mandated certifications regarding debarment status, energy company boycotts, firearm discrimination, Israel boycotts, and foreign terrorist organization status. No incumbent vendors or current contractors are listed in the available documentation. The project is funded through the Safe Streets and Roads for All (SS4A) Grant Program awarded to the Waco MPO, though the specific contract value or budget range is not disclosed in the RFP materials. Submissions become the property of the City of Waco and are valid for 90 days following the deadline, with the city declining to reimburse vendors for proposal development costs. The selected consultant must maintain key team members throughout the project duration without replacement unless approved by the MPO and must deliver all report contents in both original and PDF formats meeting ADA accessibility requirements.