ESBD_509063_1777405703367_RFP 2026-017 Pre Submittal Attendance.pdf

This is a pre-submittal attendance record for RFP 2026-017, a transportation signage inventory and demonstration project issued by the City of Waco, Texas, on behalf of the Waco Metropolitan Planning Organization (MPO). The project requires consulting services to conduct a systemwide inventory of roadway signage across 11 jurisdictions within the MPO planning area, including unincorporated McLennan County and the municipalities of Bellmead, Crawford, Gholson, Golinda, Hallsburg, Hewitt, Lacy Lakeview, Lorena, McGregor, and Robinson. Deliverables include documenting all regulatory, warning, and informational signage with detailed assessments of sign type, location, mounting condition, visibility, retroreflectivity, and overall condition, as well as identifying damaged, deteriorated, obscured, or missing signage and implementing low-cost, high-impact demonstration projects at selected locations. The pre-submittal meeting was held on April 28, 2027, at 10:00 a.m. Central Time. The questions deadline is May 8, 2026, at 5:00 p.m. CT, with proposal submissions due May 20, 2026, at 2:00 p.m. CT. Evaluation is scheduled through June 5, 2026, possible interviews the week of June 8, 2026, final ranking the week of June 20, 2026, and anticipated award in August 2026, with project completion targeted for June 30, 2027, and full timeline extending through November 2028.

The attendance record lists 24 representatives from consulting firms including HDR Inc., Atkins Realis, CyclOMedia, STV Inc., Westwood Professional Services, ASRI Tech, and Deshazo Group, along with representatives from McLennan County, the City of Bellmead, and the City of Waco. Evaluation criteria consist of project understanding and approach (40 points), expertise and experience (30 points), schedule and capacity (20 points), and satisfaction of previous clients (10 points). The RFP does not specify set-aside designations or restrictions limiting responses to specific types of organizations. All proposers must provide proof of current insurance coverage, references, and completed forms including conflict of interest questionnaires, business identification forms, and various state-mandated certifications regarding debarment status, energy company boycotts, firearm discrimination, Israel boycotts, and foreign terrorist organization status. The project is funded through the Safe Streets and Roads for All (SS4A) Grant Program awarded to the Waco MPO; the specific contract value or budget range is not disclosed. Submissions become the property of the City of Waco and are valid for 90 days following the deadline. The selected consultant must maintain key team members throughout the project duration without replacement unless approved by the MPO and must deliver all report contents in both original and PDF formats meeting ADA accessibility requirements.