Provide and Install HVAC Unit

The Texas Department of Criminal Justice (TDCJ) issued an Invitation for Bids on May 1, 2026, with proposals due by May 22, 2026, for the replacement of air conditioning systems across nine buildings at the Allred Unit facility under Maintenance Work Request #06924004. This procurement seeks the supply and installation of complete HVAC systems including outdoor packaged central-station air-handling units with heating and cooling capabilities, ductwork, insulation, accessories, electrical connections, and all associated mechanical and electrical work necessary for fully operational systems. The selected vendor must provide factory-trained startup personnel and conduct comprehensive training for TDCJ maintenance staff on equipment operation and maintenance. All HVAC units must meet minimum performance standards including an Energy Efficiency Ratio (EER) of 10.5 or greater, an Integrated Energy Efficiency Ratio (IEER) of 12.0 or greater, operate at 480V three-phase 60Hz power, include dual refrigerant circuits with R-410A refrigerant, variable frequency drives, digital compressor capabilities, and comprehensive safety and diagnostic systems. All work must comply with current versions of the National Electrical Code (NFPA-70), ASHRAE standards, NFPA 90A and 90B for HVAC systems, and applicable Texas codes and TDCJ policies. Bidders must submit detailed product submittals, shop drawings showing equipment dimensions and electrical connection points, and documentation of installer qualifications with their proposals, and the bid must include all shipping, permits, freight charges, and incidental costs necessary for complete project performance.

The TDCJ procurement framework provides specific preferences for service-disabled veterans who are Texas residents and Texas-based businesses in accordance with 34 TAC Rule 20.306, though no designated set-asides or restrictions on organizational type are explicitly specified in the available documentation. Bidders must possess both a Texas Identification Number (T.I.N.S.) and Federal Employer Identification Number (EIN) prior to contract award and must comply with extensive certification requirements including E-Verify system participation for all employees and subcontractors, suspension and debarment verification, antitrust law compliance, child support obligation verification, and various boycott prohibition certifications. Payment terms are NET 30, calculated thirty calendar days after the later of invoice receipt, goods receipt, or service completion, with electronic funds transfer available upon request. Bids must be submitted on the designated form, time-stamped at the specified TDCJ Accounts Payable office located at P.O. Box 4018, Huntsville, TX 77342-4018 before the May 22, 2026 deadline, and must remain firm for 30 days from the bid opening date. The contract value or budget range for this HVAC replacement project is not disclosed in the available solicitation documents.