Municipal Parking Garage 2025 Condition Assessment and Improvement Recommendations

The City of Urbana, located in Champaign County, Illinois, is seeking professional services to conduct a comprehensive condition assessment of its municipal parking garage at 111 W. Main Street, with the goal of recommending structural improvements. The project involves a detailed evaluation of the 32-year-old parking structure, which has a capacity of approximately 210 vehicles, and requires a thorough review of previous condition assessments from 2004 and 2014, as well as repair records from multiple years. Vendors must submit a 10-page proposal detailing their company description, project understanding, technical approach, experience, references, and key staff qualifications. The City will employ a two-phase best value selection method, with Phase 1 evaluating technical approach (37.5%), company experience (31.3%), and key staff qualifications (31.3%), and Phase 2 focusing on cost proposals. Proposals are due electronically through the City's e-Procurement Portal by May 2, 2025, at 4:00 pm, with the expectation that the selected vendor will produce a comprehensive report including photographs, sketches, budgetary cost estimates, and life cycle cost comparisons for recommended improvements.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The project will be funded through local parking revenue, with previous condition assessments estimating potential restoration costs ranging from $175,000 for immediate repairs to potentially $1,015,000 over 25 years. Vendors must provide proof of insurance, including commercial general liability, workers' compensation, automobile liability, and umbrella/excess liability coverage with specific minimum limits. While no incumbent vendors are directly identified, the documentation indicates a history of ongoing maintenance and assessment by firms like DESMAN Associates and Charles Bartholomew Engineering, Inc. The existing parking structure, originally constructed in 1983, has undergone multiple repair and maintenance cycles, suggesting that any proposed improvements must integrate with the current infrastructure and consider previous engineering assessments. The City's approach indicates a long-term commitment to maintaining the parking garage's structural integrity and functionality.