Moving Services

The Corvallis School District (CSD) in partnership with Wenaha Group is soliciting proposals from qualified moving service firms to support a district-wide school consolidation project scheduled for Summer 2026. This Request for Proposals (RFP) seeks comprehensive moving services to relocate staff, materials, and equipment from two closing schools—Letitia Carson Elementary School (27 classrooms) and Cheldelin Middle School (38 classrooms)—along with redistribution of approximately 200 district-wide staff members across remaining facilities. The scope of work includes transportation and relocation of furniture, contents, private offices, libraries, and specialty classrooms (music, art, PE, band/orchestra, and sciences), with the moving company responsible for building protection and specialty equipment handling; CSD will manage all packing and labeling prior to moves. Work must commence June 22, 2026, and be completed by August 12, 2026. Key deadlines include a mandatory pre-proposal walkthrough on March 24, 2026, at 8:00 AM; written questions due by March 25, 2026, at 2:00 PM; and proposals due by email on March 31, 2026, at 2:00 PM, with Notice of Intent to Award issued on April 6, 2026, at 2:00 PM. Respondents must be ODOT Certified/Licensed, provide movers who pass District-specified background checks, and ensure on-site leads complete fingerprinting for badging at the firm's expense. Proposals will be evaluated on relevant experience and references (20 points), proposed team and equipment (20 points), capacity to handle simultaneous moves (10 points), MWESB/diversity certification status (10 points), sustainability practices (5 points), and fee/cost (35 points), with one or more contracts anticipated for award based on best value evaluation. Cost proposals must include hourly rates for team members and equipment, unit costs and estimated quantities for packing supplies, and separate rates for standard and overtime labor submitted as time and materials not-to-exceed amounts, with all expenses included in hourly rates rather than billed separately.

Bidders responding to this opportunity must satisfy multiple statutory certification and compliance requirements under Oregon law, including residency status declarations, non-discrimination commitments in subcontracting, tax compliance confirmation, non-collusion attestations, and conflict of interest disclosures. The RFP specifically identifies MWESB (Minority Women and Emerging Small Business) and diversity certification status as an evaluation criterion worth 10 points, indicating preference for disadvantaged or minority-owned enterprises, though this is not a formal set-aside restriction. Additionally, all awarded firms must provide proof of comprehensive insurance coverage, including workers' compensation with employers' liability limits of at least $500,000 per accident, commercial general liability of $2,000,000 per occurrence and $3,000,000 annual aggregate, professional liability or errors and omissions insurance at $1,000,000 per occurrence and $3,000,000 annual aggregate, automobile liability of $2,000,000 combined single limits, and sexual abuse and molestation coverage at $1,000,000 per occurrence and $3,000,000 annual aggregate, with the District named as an additional insured on all applicable policies. No incumbent contractors are identified in the procurement documents, and no specific budget range or award value is disclosed; however, the comprehensive scope of work involving two school facilities and 200 staff relocations across a six-week period suggests significant contract value. Proposals are limited to 10 pages excluding appendices and must be submitted electronically without zip files, embedded documents, or active links.