CSD RFP for Moving Services Addendum 1.pdf
PDF 275 KB Posted
- Attached to
- Moving Services
- Solicitation number
- S-P02509-00016339
- Issued by
- Benton County, Oregon
About this file
This addendum to the Request for Proposals pertains to the Corvallis School District's moving services procurement in partnership with Wenaha Group for a district-wide school consolidation project. The project requires comprehensive moving services to relocate staff, materials, and equipment from two closing schools—Letitia Carson Elementary School (27 classrooms) and Cheldelin Middle School (38 classrooms)—with redistribution of approximately 200 district-wide staff members across remaining facilities. The scope includes transportation and relocation of furniture, contents, private offices, libraries, and specialty classrooms (music, art, PE, band/orchestra, and sciences), with the moving company responsible for building protection and specialty equipment handling while the District manages all packing and labeling. Work must commence June 22, 2026, and be completed by August 12, 2026. Key deadlines include a mandatory pre-proposal walkthrough on March 24, 2026, at 8:00 AM; written questions due March 25, 2026, at 2:00 PM; proposals due by email March 31, 2026, at 2:00 PM; and Notice of Intent to Award issued April 6, 2026, at 2:00 PM.
Respondents must be ODOT Certified/Licensed with movers passing District-specified background checks and on-site leads completing fingerprinting for badging at the firm's expense. Cost proposals must include hourly rates for team members and equipment, unit costs and estimated quantities for packing supplies, and separate rates for standard and overtime labor submitted as time and materials not-to-exceed amounts. Proposals will be evaluated on relevant experience and references (20 points), proposed team and equipment (20 points), capacity to handle simultaneous moves (10 points), MWESB/diversity certification status (10 points), sustainability practices (5 points), and fee/cost (35 points). All awarded firms must provide comprehensive insurance coverage including workers' compensation with employers' liability limits of $500,000 per accident, commercial general liability of $2,000,000 per occurrence and $3,000,000 annual aggregate, professional liability of $1,000,000 per occurrence and $3,000,000 annual aggregate, automobile liability of $2,000,000 combined single limits, and sexual abuse and molestation coverage of $1,000,000 per occurrence and $3,000,000 annual aggregate, with the District named as an additional insured. One or more contracts are anticipated for award based on best value evaluation, and proposals are limited to 10 pages excluding appendices, to be submitted electronically without zip files, embedded documents, or active links.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit B - Insurance Example - Service Agreement.pdf | ||
| Exhibit C - STATUTORY CERTIFICATIONS AND AUTHORIZED SIGNATURE.pdf | ||
| CSD RFP for Moving Services 03.2026 FINAL.pdf | ||
| Exhibit A - Cost Proposal.xlsx | XLSX spreadsheet |
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Text version
Corvallis School District
REQUEST FOR PROPOSALS FOR MOVING SERVICES
ADDENDUM 1
Request for Proposal: Corvallis School District, 509J – Corvallis, OR
RFP Issued: March 16th, 2026
Addendum 1 issued: March 26th, 2026
Due: 2pm March 31st, 2026
1. Introduction Corvallis School District and Wenaha Group are requesting proposals from qualified firms to provide Move Services for the Corvallis School District School Consolidations.
The purpose of the Request for Proposal (RFP) is to select the best qualified firm(s) based upon experience, performance, service delivery, capacity, and competitive cost. The firms that offer the best value to the project will be selected. The RFP provides background information, project details, and RFP process information. A mandatory pre-proposal walk-through will be conducted as part of this RFP. If your firm does not attend this walk-through your bid will not be eligible for consideration.
We are providing all applicable information available to accurately respond to this RFP.
Please direct questions or requests for additional information via e-mail to:
Attn: Kim Patten Kim.Patten@corvallis.k12.or.ua
AND CC:
Attn: Kailee Simons KaileeS@WenahaGroup.com
All questions regarding the RFP must be submitted via E-MAIL ONLY. All questions must be clearly identified as to the submitting firm and must be received by the District and Wenaha Group by 2 PM, Thursday, March 26th, 2026. Questions submitted will be responded to via electronic addendum by CSD and Wenaha Group to all firms responding to the RFP without identifying the source of the questions.
mailto:Kim.Patten@corvallis.k12.or.ua mailto:DeanaK@kirbynagelhout.com
Walkthrough Attendees
Victor Zevallos, Llama Movers
Bruce Cooper, Suddath
John Averi, Lile
Brian Cook, Lile
Todd Benson, Lile
David Jasmer, Chipman
Scope Clarifications
• Assume All Items inside Cheldelin Middle School and Letitia Carson Elementary will be moved o Exception: Custodial Equipment
• Site Specifics for Cheldelin Middle School o 5 large trashcans of used clay will need to be disposed, include costs on Exhibit A o Room 34 will be contents only, furniture stays in space o Mat room included in moving scope (floor mats only) o Stair Carry required for upper gym o 2 Washers, 2 Dryers included in move scope
• Site Specifics for Letitia Carson Elementary o 1 Washer, 1 Dryer included in move scope
• Scope Impacts at both sites o No copy machines will be moved by movers o No mounted TVs will be moved by movers o Include Stoves/ovens as part of mover scope, CSD will complete disconnections
Updated Room & Site Counts
• Cheldelin Middle School has an estimated total of 40 classrooms, and 15 misc.
office/storage spaces to be moved.
• Letitia Carson Elementary has an estimated 25 classrooms, and 15 misc. office/storage spaces to be moved.
• Other moves throughout the district include an estimated 50 classrooms across 13 sites moving to different buildings. Estimated 90 classrooms will move to another room within their current building.
• Include all estimated packing and moving material counts and costs per unit in Exhibit A
List of Destination Sites
• Adams Elementary
• Bessie Coleman Elementary
• Franklin K-8
• Garfield Elementary
• Kathryn Jones Harrison Elementary
• Lincoln Elementary
• Mt. View Elementary (K-8)
• Corvallis Jr. High (Linus Pauling Middle School)
• Corvallis High School
• Crescent View High School
• College Hill Highschool & CIMC
• Western View Center
• Corvallis School District Office
• Storage Site (Cheldelin Middle School)
File details come from the government source that posted it. Updated .