Mobile 750kW Generator and Maintenance Services

Los Alamos County's Department of Public Utilities is conducting a competitive Request for Proposals (RFP26-14) for a mobile 750 kW diesel-powered emergency generator and associated maintenance services. The solicitation seeks a new generator to support critical water production and distribution system operations during outages, with specific technical requirements including 60 Hz frequency, 480V selectable voltage, and a diesel fuel system with a 24-hour dual-wall tank. The procurement is partially funded through the Hazard Mitigation Grant Program administered by the New Mexico Department of Homeland Security and Emergency Management. Proposals will be evaluated using a 100-point scoring system, with points distributed across qualifications and experience (15 points), description of services (20 points), warranty (15 points), maintenance and support (20 points), and cost proposal (30 points). The RFP was advertised on July 17, 2025, with a non-mandatory pre-proposal virtual conference scheduled for July 25, 2025, and proposal submissions due by August 5, 2025, at 2:00 p.m. Mountain Time. The county anticipates a multi-term contract with a potential duration of up to seven years, with an estimated contract award date of August 27, 2025.

The solicitation includes provisions for various business preferences, though the addendum clarifies that New Mexico resident business preferences do not apply to this specific opportunity. Offerors must submit comprehensive documentation, including a Campaign Contribution Disclosure Form, Certification Regarding Debarment, and Verification of Authorized Offeror Form. The county requires a minimum of three references from previous clients for similar services performed within the last 3-5 years. While no specific set-aside designations are explicitly highlighted, the procurement documents include forms for local, Native American, and veteran-owned business preferences. Potential vendors must demonstrate compliance with various legal and ethical standards, including not being debarred from public transactions and meeting insurance requirements that include general liability ($1 million), professional liability ($1 million), and cyber insurance ($3 million). Though a specific budget range is not detailed, the cost proposal worksheet allows for pricing across up to seven years, including routine inspection, maintenance services, and reimbursable travel expenses.