MCA South- Kitchen HVAC Renovations

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Adjutant General's Office Mountaineer Challenge Academy (MCA) South in Montgomery, WV, is seeking bids for a comprehensive kitchen HVAC renovation project. The solicitation (CRFQ 0603 ADJ2600000002) involves replacing existing HVAC systems in the Tech Center kitchen, including removing fan coil units, modifying heating and cooling water piping, installing new pumps, and replacing ceilings. The project requires a new ground-mounted rooftop unit (RTU) to serve the kitchen and dining areas, along with a mandatory 90-day rental of a temporary kitchen trailer and two walk-in coolers (one cooler, one freezer). Bidders must attend a mandatory pre-bid meeting scheduled for July 15, 2025, with technical questions due by July 22, 2025, and the final bid submission deadline set for July 29, 2025, at 1:30 PM EST. The total contract time is 180 calendar days from the notice to proceed to substantial completion, and contractors must provide comprehensive documentation including a valid contractor's license and drug-free workplace affidavit.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to comply with local labor market hiring requirements and must submit an AIA A305 Contractor's Qualification Statement within 72 hours of bid submission. The project is funded through the West Virginia Army National Guard, though a specific budget range is not disclosed in the documents. Contractors must provide performance bonds and are expected to integrate new building automation systems with web interface capabilities, including hydronic piping, pumps, and controls. The project requires strict adherence to multiple codes, including NFPA, IMC, IPC, and local building regulations, with additional considerations for site access, as all personnel will require background checks when cadets are present on campus. The contract will be awarded as a single prime contract based on a stipulated price, with the total contract sum to be determined through the competitive bidding process.