Major Accident Bus Repair - Bus 1801

The Greater Dayton Regional Transit Authority (RTA) is seeking comprehensive major accident repair services for Bus 1801, a 2018 Gillig 40-foot diesel transit bus that sustained significant damage in a collision with a tree trimming bucket truck. The procurement involves a detailed repair project requiring full restoration of the vehicle, including replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, and condenser fan grille, along with assessment and potential repair of internal structural damage. Contractors must provide a detailed production plan with specific timeline thresholds, with the RTA targeting approximately two months for parts procurement and four months for total repair completion. The solicitation requires fixed pricing for all parts and labor, with parts specified as new OEM components unless explicitly pre-approved in writing. Proposal submissions are due electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026, with a non-mandatory pre-proposal conference scheduled for December 16, 2025, at 10:00 AM. Contractors must demonstrate sufficient plant capacity, provide at least five references for similar work, maintain liability insurance, and comply with Federal Motor Vehicle Safety Standards. The final date for submitting questions and clarifications is December 23, 2025, at 5:00 PM.

The contract has a zero percent Disadvantaged Business Enterprise (DBE) participation requirement and is funded through the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT), which means all FTA regulatory requirements and compliance clauses are applicable. Contractors must submit comprehensive documentation including W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, and Buy America certifications. The contract duration is twelve months, with the RTA reserving the right to extend by written notice. Contractors are required to provide a one-year warranty on all repairs, parts, and workmanship, with warranty repairs billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee. While a specific total contract value is not explicitly stated, the damage assessment estimate from Northeast Ohio Vehicle Appraisers indicates repair costs of approximately $79,378.19, which includes labor, parts, and additional costs. The procurement process requires extensive federal compliance, including adherence to civil rights, equal employment opportunity, debarment, and environmental protection regulations.