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This is a procurement solicitation file from the Greater Dayton Regional Transit Authority (RTA) in Ohio for major accident bus repair services. The RTA is seeking comprehensive restoration of Bus 1801, a 2018 Gillig 40-foot diesel transit bus that sustained significant damage in a collision with a tree trimming bucket truck. The scope of work includes replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, and condenser fan grille, along with assessment and potential repair of internal structural damage. The RTA targets approximately two months for parts procurement and four months for total repair completion. A non-mandatory pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM, with the final deadline for submitting questions and clarifications on December 23, 2025, at 5:00 PM. Proposals are due electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026. The contract term is twelve months, with the RTA reserving the right to extend by written notice.

The procurement requires fixed pricing for all parts and labor, with parts specified as new OEM components unless explicitly pre-approved in writing. Based on a damage assessment estimate from Northeast Ohio Vehicle Appraisers, repair costs are approximately $79,378.19. The contract is funded through the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT), making all FTA regulatory requirements and compliance clauses applicable. There is a zero percent Disadvantaged Business Enterprise (DBE) participation requirement. Contractors must provide a one-year warranty on all repairs, parts, and workmanship, with warranty repairs billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee. Contractors must demonstrate sufficient plant capacity, provide at least five references for similar work, maintain liability insurance, comply with Federal Motor Vehicle Safety Standards, and submit comprehensive documentation including W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, and Buy America certifications.