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This procurement file relates to a major accident bus repair project administered by the Greater Dayton Regional Transit Authority (RTA) in Ohio. The RTA is soliciting comprehensive repair services for Bus 1801, a 2018 Gillig 40-foot diesel transit bus damaged in a collision with a tree trimming bucket truck. The scope of work includes replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, and condenser fan grille, along with assessment and potential repair of internal structural damage. Contractors must submit proposals electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026. A non-mandatory pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM, with the deadline for submitting questions and clarifications set for December 23, 2025, at 5:00 PM. The RTA targets approximately two months for parts procurement and four months for total repair completion. The contract term is twelve months, with the RTA reserving the right to extend by written notice.

Pricing for this project is structured on a fixed basis for all parts and labor, with parts required to be new OEM components unless pre-approved in writing by the RTA. A damage assessment estimate from Northeast Ohio Vehicle Appraisers indicates repair costs of approximately $79,378.19, inclusive of labor, parts, and additional costs. Warranty repairs are billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee. The contract has zero percent Disadvantaged Business Enterprise (DBE) participation requirement and is funded through the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT), requiring contractors to comply with all FTA regulatory requirements and federal compliance standards including civil rights, equal employment opportunity, debarment, and environmental protection regulations. Contractors must provide a one-year warranty on all repairs, parts, and workmanship, demonstrate sufficient plant capacity, provide at least five references for similar work, maintain liability insurance, and comply with Federal Motor Vehicle Safety Standards. Required submission documentation includes W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, and Buy America certifications.