IMG_20250922_151116675.jpg

This is a solicitation document for major accident repair services issued by the Greater Dayton Regional Transit Authority (RTA) in Ohio. The RTA is seeking comprehensive repair services for Bus 1801, a 2018 Gillig 40-foot diesel transit bus that sustained significant damage in a collision with a tree trimming bucket truck. The scope of work includes replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, and condenser fan grille, along with assessment and potential repair of internal structural damage. Contractors must submit detailed production plans with specific timeline thresholds, with the RTA targeting approximately two months for parts procurement and four months for total repair completion. A non-mandatory pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM, and the deadline for submitting questions and clarifications is December 23, 2025, at 5:00 PM. Proposal submissions are due electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026. The contract duration is twelve months, with the RTA reserving the right to extend by written notice.

The RTA requires fixed pricing for all parts and labor, with parts specified as new OEM components unless explicitly pre-approved in writing. Based on a damage assessment estimate from Northeast Ohio Vehicle Appraisers, repair costs are approximately $79,378.19. The contract has a zero percent Disadvantaged Business Enterprise (DBE) participation requirement and is funded through the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT), requiring full compliance with all FTA regulatory requirements. Contractors must demonstrate sufficient plant capacity, provide at least five references for similar work, maintain liability insurance, and comply with Federal Motor Vehicle Safety Standards. A one-year warranty is required on all repairs, parts, and workmanship, with warranty repairs billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee. Extensive documentation is required, including W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, and Buy America certifications.