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This is a solicitation document from the Greater Dayton Regional Transit Authority (RTA) in Ohio for major accident repair services on Bus 1801, a 2018 Gillig 40-foot diesel transit bus damaged in a collision with a tree trimming bucket truck. The RTA seeks comprehensive restoration including replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, and condenser fan grille, along with assessment and potential repair of internal structural damage. Contractors must submit detailed production plans with specific timelines, targeting approximately two months for parts procurement and four months for total repair completion. A non-mandatory pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM, with the final deadline for questions and clarifications set for December 23, 2025, at 5:00 PM. Proposal submissions are due electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026. The contract term is twelve months with the RTA reserving the right to extend by written notice.

The procurement requires fixed pricing for all parts and labor, with parts specified as new OEM components unless pre-approved in writing. Based on a damage assessment estimate from Northeast Ohio Vehicle Appraisers, repair costs are approximately $79,378.19. The RTA has established a zero percent Disadvantaged Business Enterprise (DBE) participation requirement. Funding sources include the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT), making all FTA regulatory requirements applicable. Contractors must provide a one-year warranty on all repairs, parts, and workmanship, with warranty repairs billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee. Additional submission requirements include W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, Buy America certifications, evidence of sufficient plant capacity, and at least five references for similar work. Contractors must also maintain liability insurance and comply with Federal Motor Vehicle Safety Standards and all applicable federal compliance regulations including civil rights, equal employment opportunity, debarment, and environmental protection requirements.