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This is a solicitation document from the Greater Dayton Regional Transit Authority (RTA) in Ohio for comprehensive major accident repair services on Bus 1801, a 2018 Gillig 40-foot diesel transit bus. The RTA is requesting full restoration of the vehicle following significant collision damage, including replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, condenser fan grille, and assessment of internal structural damage. Contractors must submit detailed production plans with specific timeline thresholds, with the RTA targeting approximately two months for parts procurement and four months for total repair completion. A non-mandatory pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM, with the final deadline for questions and clarifications set for December 23, 2025, at 5:00 PM. Proposals are due electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026. The contract term is twelve months, with the RTA reserving the right to extend by written notice.

The contract requires fixed pricing for all parts and labor, with parts specified as new OEM components unless explicitly pre-approved in writing. Based on a damage assessment estimate from Northeast Ohio Vehicle Appraisers, repair costs are approximately $79,378.19, including labor, parts, and additional costs. The procurement carries a zero percent Disadvantaged Business Enterprise (DBE) participation requirement and is funded through the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT). Contractors must provide a one-year warranty on all repairs, parts, and workmanship, with warranty repairs billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee. Bidders must demonstrate sufficient plant capacity, provide at least five references for similar work, maintain liability insurance, comply with Federal Motor Vehicle Safety Standards, and submit comprehensive documentation including W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, and Buy America certifications.