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This is a procurement document from the Greater Dayton Regional Transit Authority (RTA) in Ohio soliciting major accident repair services for Bus 1801, a 2018 Gillig 40-foot diesel transit bus damaged in a collision with a tree trimming bucket truck. The RTA seeks comprehensive restoration services including replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, and condenser fan grille, along with assessment and potential repair of internal structural damage. Contractors must submit detailed production plans with specific timeline thresholds, with the RTA targeting approximately two months for parts procurement and four months for total repair completion. A non-mandatory pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM, with the deadline for questions and clarifications on December 23, 2025, at 5:00 PM. Proposal submissions are due electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026. The contract duration is twelve months, with the RTA reserving the right to extend by written notice.

Pricing is fixed for all parts and labor, with parts specified as new OEM components unless explicitly pre-approved in writing. Based on a damage assessment estimate from Northeast Ohio Vehicle Appraisers, repair costs are approximately $79,378.19, including labor, parts, and additional costs. Warranty repairs are billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee, and contractors must provide a one-year warranty on all repairs, parts, and workmanship. The contract has zero percent Disadvantaged Business Enterprise (DBE) participation requirement and is funded through the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT). Contractors must demonstrate sufficient plant capacity, provide at least five references for similar work, maintain liability insurance, comply with Federal Motor Vehicle Safety Standards, and submit comprehensive documentation including W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, and Buy America certifications. All FTA regulatory requirements and federal compliance requirements regarding civil rights, equal employment opportunity, debarment, and environmental protection are applicable.