Major Accident Bus Repair Solicitation - Greater Dayton Regional Transit Authority

This is a Request for Proposals from the Greater Dayton Regional Transit Authority (RTA) in Ohio for major accident repair services on Bus 1801, a 2018 Gillig 40-foot diesel transit bus damaged in a collision with a tree trimming bucket truck. The repair scope includes replacement of rear body panels, engine mounting rails, radiator door, access doors, light panels, and condenser fan grille, along with assessment and potential repair of internal structural damage. The RTA anticipates approximately two months for parts procurement and four months for total repair completion. A non-mandatory pre-proposal conference is scheduled for December 16, 2025, at 10:00 AM. The final deadline for submitting questions and clarifications is December 23, 2025, at 5:00 PM. Proposals must be submitted electronically through OpenGov by 11:00 AM Eastern Time on January 6, 2026. The contract term is twelve months, with the RTA reserving the right to extend by written notice.

Contractors must provide fixed pricing for all parts and labor, with parts specified as new OEM components unless pre-approved in writing. The damage assessment estimate from Northeast Ohio Vehicle Appraisers indicates repair costs of approximately $79,378.19, which includes labor, parts, and additional costs. The contract carries a zero percent Disadvantaged Business Enterprise (DBE) participation requirement and is funded through the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT), making all FTA regulatory requirements and compliance clauses applicable. Contractors must demonstrate sufficient plant capacity, provide at least five references for similar work, maintain liability insurance, comply with Federal Motor Vehicle Safety Standards, and submit comprehensive documentation including W-9 forms, SAM.gov exclusion confirmations, Ohio business licenses, non-collusion affidavits, personal property tax affidavits, and Buy America certifications. A one-year warranty on all repairs, parts, and workmanship is required, with warranty repairs billed at $85.00 per hour for labor plus parts at current list price with a fifteen percent handling fee.