Insurance_26-B-25KO_Mail_Pre-Sort_Services.pdf

This is an insurance requirements document for a mail pre-sort services contract with the County of Volusia, Florida. The contract, designated 26-B-25KO, establishes comprehensive insurance coverage mandates that all contractors must maintain throughout the service period. Volusia County is soliciting bids for mail pre-sort services involving the pickup of approximately 32,000 mail pieces monthly from the county mailroom located at 123 West Indiana Avenue in DeLand, Florida. The selected contractor will be responsible for presortation of mail into designated zip code sequences, processing through OCR barcode equipment, metering mail at appropriate rates, and delivering presorted mail to the United States Postal Service on the same business day. The solicitation was posted on November 18, 2025, with proposals due by December 17, 2025. Pickup operations will occur Monday through Friday between 3:00 PM and 5:00 PM.

The insurance requirements mandate Workers Compensation coverage with waiver of subrogation and Florida statutory coverage, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits including contractual liability and waiver of subrogation, and Auto Liability coverage with a $300,000 combined single limit. The county must be named as additional insured for general liability and auto liability coverage. All insurance policies require thirty days written notice of cancellation to the County of Volusia Purchasing & Contracts Division at the DeLand address. The contractor receives no direct cost from the county for presort services and must provide monthly invoices detailing mail volume, qualification levels, additional postage, transaction fees, and net savings calculations, with the contractor expected to pass a percentage of USPS postage savings to Volusia County.