Insurance_26-B-25KO_Mail_Pre-Sort_Services.pdf

This is an insurance requirements document for a mail pre-sort services contract with the County of Volusia, Florida. The County seeks a contractor to provide mail pre-sort services at its mailroom located at 123 West Indiana Avenue in DeLand, processing an average of 32,000 mail pieces monthly. Services include pickup Monday through Friday between 3:00 PM and 5:00 PM, presortation of mail into zip code sequences (five-digit, three-digit, AADC, and mixed AADC classifications), processing through OCR barcode equipment, metering at appropriate rates, and delivery of presorted mail to the United States Postal Service on the same business day. The solicitation was posted November 18, 2025, with proposals due December 17, 2025. The contractor must demonstrate expertise in automated and manual mail sorting, bundling, and barcode creation, with all processing performed locally without external drop shipments.

The insurance requirements are stringent and mandatory. Workers Compensation coverage must include Florida statutory coverage with a waiver of subrogation. Commercial General Liability coverage requires $1,000,000 per occurrence and $2,000,000 general aggregate limits, including contractual liability, waiver of subrogation, and the County as an additional insured. Auto Liability coverage must provide a $300,000 combined single limit for any auto, with the waiver of subrogation and the County as an additional insured. All policies must include thirty days' written notice of cancellation to the Certificate Holder at the Volusia County Purchasing & Contracts Division, Risk Management Division. The contractor receives no direct cost from the County for presort services and must provide monthly invoices detailing mail volume, qualification levels, additional postage, transaction fees, and net savings calculations.