PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for Volusia County, Florida's mail pre-sort services solicitation (Contract No. C-2014, ITB No. 25-B-##XX). The county is soliciting a contractor to provide comprehensive mail processing services for its mailroom located at 123 West Indiana Avenue in DeLand, with an average monthly volume of 32,000 mail pieces. Services include pickup Monday through Friday between 3:00 PM and 5:00 PM, presortation into zip code sequences (five-digit, three-digit, AADC, and mixed AADC classifications), OCR barcode processing, metering at appropriate rates, and same-day delivery to the United States Postal Service. The solicitation was posted November 18, 2025, with proposals due December 17, 2025. Bidders must complete this form identifying all proposed subcontractors and their respective work allocations, with total work percentages required to equal 100 percent.

The contractor will receive no direct cost from the county for presort services and must instead pass a percentage of USPS postage savings to Volusia County through monthly invoices detailing mail volume, qualification levels, additional postage, transaction fees, and net savings calculations. Evaluation criteria focus on the percentage discount off gross postage rates, total postage savings per mail piece, contractor fees, and compliance with established schedules. The form requires bidders to enter total bid pricing and allocate dollar values and work percentages between the prime contractor and all subcontractors across anticipated disciplines. Contractors must maintain Workers Compensation coverage, Commercial General Liability insurance with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and Auto Liability coverage with a $300,000 combined single limit. The prime contractor is responsible for ensuring all subcontractors hold appropriate licenses, and any subcontractor changes during project completion require prior approval from the County Project Manager.