Pricing.xlsx

This is a pricing schedule file for mail pre-sort services requested by Volusia County, Florida. The spreadsheet outlines the evaluation framework for contractor submissions, establishing line items for percentage discounts off gross postage rates for both 1-ounce and 2-ounce mail pieces, total postage savings calculations per piece of mail, total fees paid to the contractor per piece of mail, and the contractor's ability to comply with the county's established schedule. The solicitation was posted on November 18, 2025, with proposals due by December 17, 2025. The selected contractor will pick up an average of 32,000 mail pieces monthly, Monday through Friday between 3:00 PM and 5:00 PM, from the Volusia County mailroom located at 123 West Indiana Avenue in DeLand, Florida. Services include presortation of mail into specified zip code sequences, processing through OCR barcode equipment, metering mail at appropriate rates, and delivering presorted mail to the United States Postal Service on the same business day.

The pricing structure requires contractors to pass a percentage of USPS postage savings to Volusia County while charging service fees per mail piece, with no direct cost to the county for presort services. Monthly invoices must detail mail volume, qualification levels, additional postage, transaction fees, and net savings calculations. The procurement does not specify set-aside designations for disadvantaged enterprises. Insurance requirements include Workers Compensation coverage, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and Auto Liability coverage with $300,000 combined single limit. Contractors must submit a Prime/Subcontractor Form identifying all proposed subcontractors and work allocations totaling 100 percent. The contractor must demonstrate expertise in automated and manual mail sorting, bundling, and barcode creation, with all processing conducted locally without external drop shipments.