Pricing.xlsx

This pricing schedule is a line-item evaluation template for Volusia County, Florida's mail pre-sort services solicitation, which was posted on November 18, 2025, with proposals due by December 17, 2025. The template outlines six key pricing components that will be used to evaluate contractor bids for processing an average of 32,000 mail pieces monthly. The evaluation criteria include the percentage discount off gross postage rates for both 1-ounce and 2-ounce mail pieces, the total postage savings per piece of mail for each weight category, total fees paid to the contractor per piece of mail, and the contractor's ability to comply with the county's established schedule. The contractor will be responsible for picking up mail Monday through Friday between 3:00 PM and 5:00 PM from the county mailroom at 123 West Indiana Avenue in DeLand and delivering presorted mail to the USPS on the same business day.

The pricing structure indicates that the contractor will receive no direct cost from Volusia County for presort services; instead, compensation will be derived from the percentage of USPS postage savings passed to the county minus the contractor's per-piece fees. Contractors must provide monthly invoices detailing mail volume, qualification levels, additional postage, transaction fees, and net savings calculations. The solicitation does not specify explicit budget ranges or set-aside designations for disadvantaged enterprises. Insurance requirements mandate Workers Compensation coverage, Commercial General Liability coverage with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and Auto Liability coverage with a $300,000 combined single limit. All proposed subcontractors must be identified on a Prime/Subcontractor Form with work allocations totaling 100 percent.