Lodging & Accommodations near Madras, OR - 2025 Marine Law Enforcement Academy

The Oregon State Marine Board is seeking lodging and meeting room accommodations for its 2025 Marine Law Enforcement Academy, to be conducted in Madras, Oregon from April 28 to May 9, 2025. This procurement is a Request for Proposal (RFP) targeting hotels or lodging facilities capable of providing 12-30 single rooms and 16-22 double rooms during the two-week training period. Key deliverables include a complimentary meeting room accommodating 100 people, non-smoking guest rooms with specific amenities such as mini refrigerators, microwaves, and coffee makers. Evaluation criteria prioritize properties offering room rates below the government lodging per diem, with mandatory requirements including complimentary Wi-Fi, complimentary breakfast, and adequate parking for full-size pickup trucks. The proposal submission deadline is February 5, 2025, at 5:00 PM PST, with proposals to be submitted through OregonBuys, the state's e-procurement system. Potential vendors must be registered in OregonBuys to be considered eligible for the contract.

While no specific set-aside designations were explicitly mentioned in the documentation, vendors must meet specific qualifications including being registered in OregonBuys and capable of meeting detailed accommodation requirements. Optional services that will receive priority consideration include on-site laundry facilities, which could provide a competitive advantage for potential bidders. The contract appears to be for the duration of the two-week academy, with the final room list to be provided two weeks prior to arrival. Although no specific budget range was disclosed, room rates are restricted to the government lodging per diem, suggesting a controlled cost structure. The procurement is being conducted in partnership with the Jefferson County Sheriff's Office, indicating potential inter-agency collaboration. Interested vendors should carefully review the full RFP to ensure complete compliance with the detailed specifications and requirements outlined in the solicitation.