2025 Academy RFP~1.pdf
PDF 176 KB Posted
- Solicitation number
- S-25000-00012529
- Issued by
- Jackson County, Mcminnville City, Oregon
About this file
This is a Request for Proposal issued by the Oregon State Marine Board seeking lodging and meeting room accommodations for a Marine Law Enforcement Academy in Madras, Oregon, being conducted in partnership with the Jefferson County Sheriff's Office. The RFP requires accommodations for a two-week training period from April 28th to May 9th, 2025, with proposals due by 5:00 PM PST on February 5th, 2025. The requirements include non-smoking guest rooms (ranging from 12-30 single rooms and 16-22 double rooms depending on the week), a complimentary meeting room to accommodate 100 people, and specific room amenities including mini refrigerators, microwaves, and coffee makers.
Room rates must not exceed the government lodging per diem rate, with priority given to properties offering rates below the per diem. Additional requirements include complimentary Wi-Fi, complimentary breakfast, and adequate parking for full-size pickup trucks. The property must be registered in OregonBuys, the state's e-procurement system, to be eligible. Optional services that will receive priority consideration include on-site laundry facilities. The final room list will be provided two weeks prior to arrival.
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Text version
January 13, 2025
Re: Request for Proposal: Lodging and Accommodations for Marine Law Enforcement Academy
The Oregon State Marine Board will be conducting a Marine Law Enforcement Academy in Madras, Oregon, in partnership with the Jefferson County Sheriff’s Office on April 28th – May 9th.
This letter is a Request for Proposal from your property for lodging and meeting room accommodations.
Attached is the list of minimum service requirements to be provided by the hotel.
Your offer must be received by our office no later than 5:00PM PST February 5, 2025. Your offer must be submitted via email to sydney.purtzer@boat.oregon.gov.
Your business must be registered in the State’s e-procurement system, OregonBuys, to continue doing business with the State. Registration is free and only takes a few minutes. Please register by going to the OregonBuys website and clicking the blue “Register” button in the top-right corner. If you need help, review this step-by-step guide, or contact the OregonBuys support desk (provided by our partner vendor Periscope Holdings) at 1-855-800-5046 or suppliersupport@periscopeholdings.com.
OregonBuys: https://oregonbuys.gov/bso/ Step-by-step guide:
https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf
If you have any questions regarding this information, please contact me.
Thanks, Sydney Purtzer Procurement & Contract Specialist 435 Commercial St NE #400 PO Box 14145 Salem OR 97309
(503) 798-6404
Attachment mailto:sydney.purtzer@boat.oregon.gov https://oregonbuys.gov/bso/ https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf https://oregonbuys.gov/bso/ https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf
Minimum service requirements to be provided by the hotel:
1. Non-smoking guest room accommodations must be available for the following dates, not to exceed the government lodging per diem rate per night. Also, include the room tax rate information. OSMB will provide the hotel with a rooming list two weeks prior to arrival.
2. Complimentary meeting room to accommodate a minimum of 100 people.
The following dates for quantity of guest rooms and meeting space are:
Week 1 - Arrive Sunday, depart Friday
Sun. April 27 Mon. April 28 Tues. April 29 Wed. April 30 Thurs. May 1 Fri. May 2 12 – single 12 – single 20 – single 20 – single 20 – single Mtg. room 16 – double 16 – double 16 – double 16 – double 16 – double Mtg. room Mtg. room Mtg. room Mtg. room Mtg. room
Week 2 – Arrive Monday, depart Friday
Mon. May 5 Tues. May 6 Wed. May 7 Thurs. May 8 Fri. May 9 30 – single 30 – single 30 – single 30 – single Mtg. room 22 – double 22 – double 22 – double 22 – double Mtg. room Mtg. room Mtg. room Mtg. room
3. Each guest room must have a mini refrigerator, microwave and coffee maker.
4. Complimentary Wi-Fi.
5. Complimentary breakfast.
6. Adequate guest parking that is safe, secure, well-lit, paved and away from pedestrian traffic with space for full-size pick-up trucks.
Priority given for these optional services provided by the hotel:
1. Guest room below government lodging per diem rate.
2. On-site laundry facilities.
File details come from the government source that posted it. Updated .