Larimer County Printing Services

Larimer County Department of Human Services (LCDHS) is conducting a Request for Quotation (RFQ #25-03) for miscellaneous printing services, seeking one or more qualified vendors to provide a comprehensive range of printing solutions. The procurement covers multiple print materials including annual reports, banners, large-format posters, pull-up banners, brochures, rack cards, postcards, business cards, envelopes, and bilingual applications, with varying quantities ranging from 25 to 2,500 units per product category. Vendors must demonstrate extensive printing capabilities, quality control processes, staff qualifications, and robust customer service approaches. The evaluation criteria will assess vendors across three key areas: capabilities/qualifications/experience (40%), responsiveness/customer service/services offered (30%), and pricing (30%). Key dates include a question submission deadline of June 25, 2025, with quotes due by July 9, 2025, and a contract period spanning September 1, 2025 through August 31, 2026, with potential for a one-year extension. Bidders are required to submit proposals through the Rocky Mountain E-purchasing System in PDF format, using Arial, size 11 font.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, though it is a federally funded procurement requiring compliance with applicable federal regulations. Vendors must possess a Unique Identity ID from SAM.gov and provide a Certificate of Insurance within ten business days of award, with Larimer County listed as Additional Insured. Insurance requirements are comprehensive, and all associated costs must be included in the initial pricing submission. While specific budget ranges are not disclosed, the county reserves the right to award contracts to multiple vendors based on partial quotes and will consider factors such as cost, capacity, expertise, and service availability. Pricing must be all-inclusive, covering labor, materials, delivery, and incidental charges, and exclude federal, state, and local taxes. The county anticipates ordering approximately 250 business cards annually and expects vendors to handle various printing needs with strict adherence to provided specifications and no permitted substitutions.