Large Industrial Motors Repairs for Austin Energy & Austin W

The City of Austin is requesting proposals for maintenance, repair, overhaul, and rewinding services for large industrial motors serving Austin Energy and Austin Water, with proposals due September 17, 2026 at 2:00 p.m. CST and a non-mandatory pre-offer conference scheduled for August 24, 2026 at 1:00 p.m. CST. Questions are due September 11, 2026 by 2:00 p.m. CST.

Respondents must demonstrate a minimum of seven years of corporate experience in industrial motor repair and reconditioning. Work encompasses motors up to 4160 volts at multiple facilities including Decker Creek Power Station, Sand Hill Energy Center, Handcox Water Treatment Plant, Hornsby Bend Biosolids Management Plant, South Austin Regional Wastewater Treatment Plant, and Walnut Creek locations. The City reserves the right to award multiple contracts or partial contracts.

The RFP includes nine sample work scopes spanning forced draft fans, cooling water pump motors, boiler feed pump motors, submersible motors, blower motors, and motor replacement projects, with bidders required to submit lump-sum pricing for each sample work scope accompanied by itemized fee breakdowns. Bidders must also submit fixed labor rate sheets for designated onsite supervisor positions and additional labor categories. All work requires compliance with NEMA, IEEE, ANSI, EASA, and ABMA standards, detailed motor testing and documentation per specified Electric Motor Repair Forms, stator hot spot inspection procedures, and Vacuum Pressure Impregnation treatment protocols where required. Sleeve bearing clearance specifications range from 0.004–0.005 inches for 1-inch nominal diameter to 0.020–0.025 inches for 10-inch nominal diameter bearings.

The contract carries an initial 12-month term with up to four optional 12-month renewals at the City's sole discretion, with compensation on either time-and-materials or lump-sum firm fixed-price basis as determined by the City. All contractors must complete plant-specific safety orientations at both Decker Creek Power Station and Sand Hill Energy Center, provide one-year warranty on repairs, and comply with the City's living wage requirement ($22.05 per hour minimum). Performance and Payment Bonds equal to 100 percent of contract value are required within 14 calendar days of award. Optional local business preference (up to 10 points) and small business preference (up to 10 points) apply based on aggregate proposal value. Evaluation criteria weighted at maximum 100 points: Project Concept & Methodology (20 points), Company Experience (20 points), Personnel Qualifications (20 points), Project Management Structure (10 points), and Price (10 points). All offers remain valid for 180 calendar days from RFP closing unless extended.