RFP_1100_MMH3047_0500_v2.docx

This is a Request for Proposals (RFP) cover sheet issued by the City of Austin for large industrial motor repairs and maintenance services supporting Austin Energy and Austin Water. The solicitation seeks contractors to provide maintenance, repair, overhaul, and rewind services for industrial motors up to 4160 volts at multiple facilities including Decker Creek Power Station, Sand Hill Energy Center, Handcox Water Treatment Plant, Hornsby Bend Biosolids Management Plant, South Austin Regional Wastewater Treatment Plant, and Walnut Creek locations. The RFP includes nine sample work scopes covering forced draft fans, cooling water pump motors, boiler feed pump motors, submersible motors, blower motors, and motor replacement projects. A non-mandatory pre-offer conference is scheduled for Monday, August 24, 2026 at 1:00 p.m. CST via Microsoft Teams. Written questions are due Monday, September 21, 2026 by 12:00 p.m. CST via email only. Proposals are due Thursday, September 24, 2026 by 2:00 p.m. CST with offer opening at 3:00 p.m. CST the same day. The contract carries an initial 12-month term with up to four optional 12-month renewals at the City's sole discretion.

Bidders must demonstrate a minimum of seven years of corporate experience in industrial motor repair and reconditioning and submit lump-sum pricing for each sample work scope with itemized fee breakdowns, plus fixed labor rate sheets for designated onsite supervisor positions and additional labor categories. All work must comply with NEMA, IEEE, ANSI, EASA, and ABMA standards with comprehensive motor testing and documentation requirements. Contractors must complete plant-specific safety orientations at both Decker Creek Power Station and Sand Hill Energy Center, provide one-year warranties on repairs, and comply with the City's living wage requirement of $22.05 per hour minimum. Performance and Payment Bonds equal to 100 percent of contract value are required within 14 calendar days of award. Compensation will be determined on either a time-and-materials or lump-sum firm fixed-price basis. Optional local business preference (up to 10 points) and small business preference (up to 10 points) apply based on aggregate proposal value. Evaluation criteria are weighted at maximum 100 points: Project Concept & Methodology (20 points), Company Experience (20 points), Personnel Qualifications (20 points), Project Management Structure (10 points), and Price (10 points). All offers remain valid for 180 calendar days from RFP closing.