RFP_1100_MMH3047_0500_v1.docx

This is a Request for Proposals (RFP) issued by the City of Austin for large industrial motor repairs and services through Austin Energy and Austin Water. The solicitation seeks vendors to provide maintenance, repair, overhaul, and rewind services for large industrial motors. The RFP includes nine sample work scopes representing various motor repair and replacement projects across multiple facilities, including Decker Creek Power Station, Sand Hill Energy Center, Handcox Water Treatment Plant, Hornsby Bend, South Austin Regional facilities, and Walnut Creek. Offers are due on Thursday, September 17, 2026, at 2:00 pm CST, with offer opening at 3:00 pm CST the same day. Questions must be submitted by Friday, September 11, 2026, at 2:00 pm CST via email only. A non-mandatory pre-offer conference is scheduled for Monday, August 24, 2026, at 1:00 pm CST via Microsoft Teams. The solicitation was published on Monday, August 17, 2026, and is available online at https://www.austintexas.gov/page/solicitations and in hardcopy at Austin Financial Services-Central Procurement.

The solicitation packet includes detailed scope of work documents, pricing sheets, offer and certification forms, and seven attachments specifying technical requirements for electric motor repairs, including stator hot spot checks, vacuum pressure impregnation treatment, and sleeve bearing clearance specifications. Bidders must complete pricing sheets for the sample work scopes and demonstrate capability to perform work at multiple City facilities with specific contractor site work requirements. The primary procurement contact is Melita Harden, Procurement Specialist, and questions regarding subcontractor or small minority business compliance should be directed to Austin Small Minority Business Resources. The NIGP commodity code is 92941 for Engines and Motors, Industrial, Maintenance and Repairs.