Joint Use and Streetlight Attachments Inventory Audit

The Orlando Utilities Commission (OUC) in Florida is seeking qualified suppliers to conduct a comprehensive joint use and streetlight attachments inventory audit across its infrastructure. The project encompasses two primary components: a joint use audit of approximately 55,000 poles with over 77,000 foreign attachments, and a streetlight audit of approximately 35,000 light poles. Proposers must perform a detailed field audit to verify and count all joint use poles, attachments, streetlights, and related equipment, with the primary objective of confirming the accuracy of OUC's existing GIS geospatial data. Bidders must demonstrate a minimum of five years of experience in similar inventory audits and provide three project references from the past three years. The proposal must include a detailed implementation plan, safety policies conforming to OSHA and DOT regulations, and demonstrate capabilities to meet OUC's cybersecurity requirements. Deliverables must achieve a 96% or greater accuracy level and be submitted in ESRI File Geodatabase format. The proposal due date is December 4, 2025, by 2:00 PM EST, with questions due by November 13, 2025, and addendums due by November 18, 2025. The contract term is one year, with services expected to be substantially completed within a six-month period.

The solicitation does not specify explicit set-aside designations, but the bidder information form indicates an interest in minority or women-owned business status. Proposers must complete compliance forms, including a Sworn Statement on Public Entity Crimes and Dispute Disclosure form, with electronic submission required through VendorLink. No bid bond or payment and performance bond is required for this procurement. While specific budget ranges are not explicitly stated, the pricing schedule requires suppliers to provide firm, fixed unit pricing per pole for both the joint use and lighting inventory portions, with options for payment discounts (1-3% for early payment). The project offers flexibility in payment terms and allows suppliers to propose cost savings recommendations. OUC has not conducted a full system audit since 2014, which suggests potential complexity and variability in the existing data. Successful proposers will need to be prepared to handle potential data inconsistencies and work closely with OUC to validate and update their infrastructure mapping and attachment information.