RFP26 PR8837 - Joint Use and Streetlight Attachments Inventory Audit: Bidder Information and Qualifications Requirements

This is a bidder information and qualifications attachment for the Orlando Utilities Commission (OUC) in Florida's Request for Proposal (RFP26 PR8837) for a comprehensive joint use and streetlight attachments inventory audit. The project encompasses two primary components: a joint use audit of approximately 55,000 poles containing over 77,000 foreign attachments, and a streetlight audit of approximately 35,000 light poles. The field audit will verify and count all joint use poles, attachments, streetlights, and related equipment to confirm the accuracy of OUC's existing GIS geospatial data. The proposal due date is December 4, 2025, by 2:00 PM EST, with the contract term set for one year, with services expected to be substantially completed within a six-month period. Questions must be submitted by November 13, 2025, and addendums are due by November 18, 2025.

All prospective bidders must submit comprehensive information in Excel format, including company details, business registration status in Florida, contact information, and Dun & Bradstreet number. Bidders must demonstrate a minimum of five years of documented experience performing joint use audits, streetlight audits, or similar services, and must provide evidence of safety policies conforming to OSHA, DOT, and other jurisdictional regulations. Additionally, bidders must confirm their ability to meet OUC's cybersecurity and data handling requirements as outlined in Attachment D. Required proposal submissions include a signed cover letter from a company officer, organizational history, proposed work schedules with staffing levels and timelines, identification of any subcontractor services, detailed management and completion plans, documentation of similar projects completed, and three references from recent projects of comparable scope and size, with specific contact information from individuals familiar with contract performance. The solicitation indicates interest in minority or women-owned business status, though no explicit set-asides are designated. Deliverables must achieve a minimum 96% accuracy level and be submitted in ESRI File Geodatabase format, with pricing structured as firm, fixed unit pricing per pole for both joint use and lighting inventory portions.