RFP_PR8837_Letter_of_Intent_to_Award.pdf

This is a Notice of Intent to Award issued by the Orlando Utilities Commission (OUC) in Florida for RFP PR8837 regarding a Joint Use and Streetlight Attachments Inventory Audit. The project encompasses a comprehensive field audit of approximately 55,000 joint use poles containing over 77,000 foreign attachments and approximately 35,000 streetlight poles to verify and validate OUC's existing geospatial data. The audit will count and inventory all joint use poles, attachments, streetlights, and related equipment located on OUC assets. The proposal deadline was December 4, 2025, at 2:00 PM EST, with questions due by November 13, 2025, and addendums issued by November 18, 2025. The contract term is one year with services expected to be substantially completed within six months. OUC intends to award the contract to Alpine Communication, LLC as the Primary Supplier and TRC Engineers, Inc. as the Secondary Supplier, pending formal Commission approval at the April 2026 meeting.

The solicitation requires firm, fixed unit pricing per pole for both joint use and lighting inventory portions, with optional payment discount provisions ranging from 1 to 3 percent for early payment. Suppliers must demonstrate a minimum of five years of experience in similar inventory audits and provide three project references from the past three years. Deliverables must achieve 96 percent or greater accuracy and be submitted in ESRI File Geodatabase format. No bid bond or payment and performance bond is required. The RFP does not specify explicit set-aside designations, though the solicitation indicates interest in minority or women-owned business status. OUC has not conducted a full system audit since 2014, which underscores the complexity and potential data inconsistencies that the successful contractor will address.