RFP_PR8837_Addendum_No._3_Final.pdf

This is an addendum to a Request for Proposals issued by the Orlando Utilities Commission (OUC) in Florida for a comprehensive joint use and streetlight attachments inventory audit. The project requires qualified suppliers to conduct a detailed field audit of approximately 55,000 joint use poles containing over 77,000 foreign attachments and approximately 35,000 light poles to verify and count all poles, attachments, streetlights, and related equipment. The primary objective is to confirm the accuracy of OUC's existing GIS geospatial data, which has not been fully audited since 2014. The proposal due date is December 4, 2025, by 2:00 PM EST, with questions due by November 13, 2025, and addendums due by November 18, 2025. The contract term is one year, with services expected to be substantially completed within a six-month period. Bidders must demonstrate a minimum of five years of experience in similar inventory audits and provide three project references from the past three years, along with a detailed implementation plan, safety policies conforming to OSHA and DOT regulations, and proof of cybersecurity compliance capabilities.

Proposers must provide firm, fixed unit pricing per pole for both joint use and lighting inventory portions, with options for early payment discounts of 1-3%. No explicit budget ranges are stated in the solicitation. The solicitation does not specify set-aside designations, though the bidder information form indicates interest in minority or women-owned business status. No bid bond or payment and performance bond is required. Deliverables must achieve a 96% or greater accuracy level and be submitted in ESRI File Geodatabase format. Electronic submission is required through VendorLink, and proposers must complete compliance forms including a Sworn Statement on Public Entity Crimes and Dispute Disclosure form. The project offers flexibility in payment terms and allows suppliers to propose cost savings recommendations, reflecting OUC's acknowledgment of potential data inconsistencies requiring validation and infrastructure mapping updates.