ITC66 - Statewide Contract for Copiers, Printers, Scanners, and Related Equipment and Services

The Commonwealth of Massachusetts, through its Executive Office for Administration and Finance Operational Services Division, is soliciting bids for a Statewide Contract for Copiers, Printers, Digital Duplicators, Scanners, and Related Equipment and Services, identified as ITC66. The resulting contract will be the primary contract used by Executive Agencies of the Commonwealth and other Eligible Entities, including local governments, public schools, and libraries. The contract covers the acquisition of a wide range of equipment and related services across four categories: Category 1 - NASPO Copiers, Printers, and Related Devices; Category 2 - Digital Duplicators; Category 3 - Scanners, Facsimile, and Micrographic Equipment; and Category 4 - Maintenance Services and Supplies. Bidders must meet qualifications related to company certifications, experience, and references, as well as provide detailed pricing information and documentation on their environmental practices and supplier diversity plans. Bids are due by October 20, 2016, and the contract is estimated to have an initial term through January 1, 2020 with two one-year renewal options, and a total estimated value of $230 million over the maximum term.

The contract is subject to various Massachusetts Executive Orders, including requirements for non-discrimination, supplier diversity, and small business purchasing. Bidders must commit to spending a percentage of contract sales with certified minority, women, veteran, and service-disabled veteran-owned businesses. No incumbent vendor information is provided, but the contract will be awarded to multiple vendors across the various equipment and service categories. Pricing will be determined through the submitted cost sheets, which must include discounts from MSRP, leasing rates, and service and supplies pricing.