ITB Asphalt Hot and Cold Lay

The City of Fort Worth is seeking bids for a non-exclusive Agreement for Asphalt Hot and Cold Lay materials through Invitation to Bid (ITB) Reference #25-0156, targeting city departments for street maintenance and repair purposes. The procurement covers multiple asphalt types, including Hot Mix/Cold Lay Type FF, Hot Mix/Hot Asphaltic Concrete Type B, Hot Mix/Hot Lay Asphaltic Concrete Type D, and a High-Performance Asphaltic Concrete Pothole Patching Mix. Bidders must have a minimum of three years of experience in repairs and maintenance, operate a full-time permanent business, and demonstrate the ability to deliver materials to various city facilities including Aviation, Transportation and Public Works, Water, and Park & Recreation departments. The contract requires vendors to guarantee material workability for at least 12 months and provide deliveries within 5 business days of purchase order receipt, with delivery restricted to Monday through Friday between 6:00 a.m. and 5:00 p.m., excluding city-observed holidays. The bid submission deadline is September 25, 2025, with all proposals to be submitted electronically through the Bonfire Portal, and the initial contract term is one year with potential automatic renewals for up to four additional one-year periods.

The solicitation includes provisions favoring local businesses, with the City Council potentially awarding the contract to a local bidder whose bid is within 3-5 percent of the lowest bid if it provides the best economic benefits to the municipality. Bidders must submit comprehensive documentation, including a Conflict of Interest Questionnaire, authorized signature details, reference sheets, and proof of legal rights to materials. While no specific budget range is provided, the City reserves the right to award contracts to the most responsive and responsible bidder offering the lowest price or combination of prices. The procurement allows for cooperative purchasing agreements, enabling other governmental entities to potentially utilize the contract under the same terms and conditions. Vendors must comply with various Texas state requirements, including non-discrimination policies, immigration verification, and specific provisions related to boycotting certain industries. The City maintains flexibility in the procurement process, with the ability to reject any or all bids, reissue solicitations, or procure items through alternative means.