9-ITB-07-Questionnaire and Requirements.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

PROPRIETARY INFORMATION, QUALIFICATION

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0156 Doc. Ref#: ITB-07 Page 1 of 4 ITB Title: Asphalt Hot and Cold Lay

Legal Name of Bidder:

1.0 PROPRIETARY INFORMATION

i. All material submitted to the City becomes public property and is subject to the Texas Public Information Act upon receipt.

ii. If a Bidder does not desire information that it believes to be proprietary in the bid to be disclosed, the bidder must list each page number in the chart below and must clearly mark and identify each page by including the word “PROPRIETARY” in all caps and highlighted yellow on the bottom center of each page at the time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to the information that must be disclosed lies with the Texas Attorney General. Note: Pricing may not be marked proprietary and will be made publicly available in the form of a bid tab following evaluation of all bids. By submitting a response, Bidders agree that pricing is not proprietary and may be released.

iii. Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0156 Doc. Ref#: ITB-07 Page 2 of 4

2.0 BIDDER’S QUALIFICATION QUESTIONNAIRE

The information provided on this questionnaire and in the Bid submittal will be used to determine the responsiveness of the Bid. Please answer each question thoroughly. Answers may be provided on a separate sheet as long as each response is labeled according to the question.

2.1 Will the agreement be available for Cooperative Agreement use?

Please refer to the Cooperative Purchasing clause in the “ITB-01 Instruction to Bidders” document.

Yes_______ No________

2.2 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e.

3% Net 15, etc.)

2.3 How long has your company been in business?________________ (Attach information that can be used to verify your years of experience.)

2.4 Do you have multiple sales locations within Fort Worth City limits? If so, what are the addresses?

2.5 Do you have an email address that is regularly monitored?

Email Address: __________________________________________

2.6 How often will emails be responded to? _______________________

2.7 What are your business hours and days?

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0156 Doc. Ref#: ITB-07 Page 3 of 4

2.8 Please describe your warranty.

2.9 Is your company able to make deliveries as needed to the job sites throughout the City or to the City facilities? If not, please explain why not. ☐ Yes ☐ No

2.10 Do pickup orders have to be placed in advance or can there be last-minute pickups, if needed?

2.11 If advance notice is required, how far in advance do pickup orders need to be placed?

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0156 Doc. Ref#: ITB-07 Page 4 of 4

3.0 PROPOSER REQUIREMENTS - Proposer shall:

3.1 Have a minimum of three (3) years of experience performing repairs, refurbishment, and maintenance similar or related to the Scope of Services.

3.2 Have and operate a full-time, permanent business address with the ability to be reached by email and telephone.

4.0 DOCUMENTS REQUIRED FOR BIDS TO BE CONSIDERED

RESPONSIVE

The following documents and information are required to be submitted to be considered responsive:

4.1 Completed ITB-02-Form CIQ

4.2 Completed ITB-03-Authorized Signature and Contact Detail

4.3 Completed ITB-04-Reference Sheet

4.4 Completed ITB-07-Questionnaire and Requirements

4.5 Completed ITB-08-Consideration of Location of Bidder

4.6 Signed Addendum(s) acknowledging receipt. Note: If no addendum issued, please attach a page stating "No Addendum Issued"

4.7 Completed Bid Table BT-25AI

4.8 Completed W-9

4.9 Bidder submitting for consideration of this bid must demonstrate that they have legal rights to the materials specified in this bid, either through direct manufacture of the materials in house or through submission of binding contracts that cover the duration of the City's agreement and any renewals thereof.