ITB-26-0010B Chester Sims Nurse Call System Replacement

The Florida Department of Veterans' Affairs (FDVA) is soliciting sealed bids for the complete replacement of the nurse call system at the Chester Sims State Veterans' Nursing Home located at 4419 Tram Road, Panama City, Florida (Bay County). This design-build procurement requires the successful contractor to remove the existing analog nurse call system equipment and wiring, design and install a new Rauland R5K nurse call system utilizing structured wiring as detailed in the provided Burns Engineering design drawings and specifications, conduct comprehensive staff training, ensure proper disposal of all project-related waste, and provide one annual system inspection including testing and repairs. The scope of work encompasses removal of all existing nurse call components and cabling, installation of new structured wiring infrastructure across three operational units (Unit A, Unit B, and Unit C), installation of three separate nurse call cabinets in designated electrical rooms, and compliance with the 2020 Florida Electrical Code, 2021 NFPA 99 Health Care Facilities Code, and 2023 Florida Building Code. Respondents must demonstrate experience and capability in nurse call system installation and must maintain continuous nurse call service throughout the 120-calendar-day completion timeline. Critical deadlines include a mandatory pre-bid meeting and on-site visit on Wednesday, June 3, 2026, at 11:00 a.m.; written questions due by 3:00 p.m. on Friday, June 5, 2026; sealed bids due by 3:00 p.m. on Tuesday, June 30, 2026; anticipated notice of intent to award on Friday, July 10, 2026; and anticipated contract execution on Wednesday, July 22, 2026. Award will be made to the lowest responsive, responsible bidder as solely determined by FDVA, with all pricing submitted as net, delivered F.O.B. destination prices in United States dollars.

The solicitation does not specify any set-asides or restrictions based on disadvantaged enterprise status, though contractors must be registered with the State of Florida's My Florida Marketplace procurement system and the Florida Secretary of State, and must submit a Form W-9 prior to bid opening. All contractor personnel must successfully complete Level 2 background screening and comply with E-Verify employment eligibility verification requirements. The contractor is responsible for obtaining and paying for all required permits, licenses, variances, inspections, and approvals from applicable authorities having jurisdiction, including the Agency for Health Care Administration, and must provide comprehensive insurance coverage including Commercial General Liability ($1,000,000 minimum), Excess Liability ($3,000,000 minimum), Workers Compensation, and Vehicle Liability ($1,000,000 minimum), with FDVA listed as additionally insured. The contract includes a five-year warranty on all labor, services, equipment, materials, parts, and supplies commencing from the date of FDVA Final Acceptance, with the contractor also responsible for providing attic stock amounting to five percent of new nurse call devices. No incumbent vendors or current contractors are identified in the solicitation materials, and no specific award value or budget range is disclosed in the documents; payment will be made only upon certification of completed work by the FDVA Contract Manager and applicable authorities having jurisdiction, with daily financial consequences for delays not subject to unavoidable circumstances estimated at a rate of $TBD per calendar day.