ITB-26-0010B- Bid Opening Attendance Sheet.pdf

This Bid Opening Attendance Sheet is associated with a sealed bid solicitation issued by the Florida Department of Veterans' Affairs (FDVA) for the complete replacement of the nurse call system at the Chester Sims State Veterans' Nursing Home in Panama City, Florida. The project requires the successful contractor to remove the existing analog nurse call system and install a new Rauland R5K nurse call system utilizing structured wiring across three operational units, install three separate nurse call cabinets, conduct comprehensive staff training, dispose of project-related waste, and provide one annual system inspection with testing and repairs. The mandatory pre-bid meeting and on-site visit occurred on June 3, 2026, at 11:00 a.m., with written questions due by 3:00 p.m. on June 5, 2026. Sealed bids were due by 3:00 p.m. on June 30, 2026, with an anticipated notice of intent to award on July 10, 2026, and anticipated contract execution on July 22, 2026. The contract term is 120 calendar days from the date of full execution with no renewal options.

Award will be made to the lowest responsive, responsible bidder as solely determined by FDVA, with all pricing submitted as net, delivered F.O.B. destination prices in United States dollars. The solicitation does not specify set-asides or restrictions based on disadvantaged enterprise status. No incumbent vendors or current contractors are identified. Contractors must be registered with My Florida Marketplace and the Florida Secretary of State and must submit a Form W-9 prior to bid opening. All contractor personnel must complete Level 2 background screening and comply with E-Verify requirements. Contractors are responsible for obtaining all required permits and licenses and must provide comprehensive insurance coverage including Commercial General Liability ($1,000,000 minimum), Excess Liability ($3,000,000 minimum), Workers Compensation, and Vehicle Liability ($1,000,000 minimum), with FDVA listed as additionally insured. The contract includes a five-year warranty on all labor, services, equipment, materials, and supplies commencing from final acceptance, and the contractor must provide attic stock amounting to five percent of new nurse call devices. No specific award value or budget range is disclosed, and payment will be made upon certification of completed work by the FDVA Contract Manager.