ITB-26-0010B Intent to Award.pdf

This Notice of Intent to Award from the Florida Department of Veterans' Affairs (FDVA) pertains to the solicitation FDVA-ITB-26-0010B for the replacement of the nurse call system at Chester Sims State Veterans' Nursing Home in Panama City, Florida. The project involves complete removal of the existing analog nurse call system and installation of a new Rauland R5K nurse call system utilizing structured wiring across three operational units, with design drawings and specifications provided by Burns Engineering. The scope includes installation of three nurse call cabinets in designated electrical rooms, comprehensive staff training, proper waste disposal, and one annual system inspection with testing and repairs. The mandatory pre-bid meeting and on-site visit occurred on June 3, 2026, at 11:00 a.m., with written questions due by 3:00 p.m. on June 5, 2026, and sealed bids due by 3:00 p.m. on June 30, 2026. The notice indicates the intent to award the contract to Alpha Beta Omega Enterprises LLC, with an anticipated notice of intent to award date of July 10, 2026, and anticipated contract execution on July 22, 2026. The contract term is 120 calendar days from the date of full execution with no renewal options.

All pricing must be submitted as net, delivered F.O.B. destination prices in United States dollars to the lowest responsive, responsible bidder as solely determined by FDVA. The solicitation does not specify set-asides or restrictions based on disadvantaged enterprise status, and no incumbent vendors or current contractors are identified. Contractors must be registered with the State of Florida's My Florida Marketplace procurement system and the Florida Secretary of State, submit a Form W-9 prior to bid opening, and complete Level 2 background screening with E-Verify employment eligibility verification. Required insurance includes Commercial General Liability ($1,000,000 minimum), Excess Liability ($3,000,000 minimum), Workers Compensation, and Vehicle Liability ($1,000,000 minimum), with FDVA listed as additionally insured. The contract includes a five-year warranty on all labor, services, equipment, materials, parts, and supplies from the date of FDVA Final Acceptance, with the contractor responsible for providing attic stock amounting to five percent of new nurse call devices. The contractor must obtain and pay for all required permits, licenses, variances, inspections, and approvals from applicable authorities, including the Agency for Health Care Administration. Daily financial consequences for delays are assessed at a rate to be determined, excluding unavoidable circumstances. No specific contract award value or budget range is disclosed in the solicitation materials.