ITB-26-0010B Bid Tabulation Sheet Summary

This bid tabulation sheet documents the sealed bid solicitation by the Florida Department of Veterans' Affairs (FDVA) for the complete replacement of the nurse call system at Chester Sims State Veterans' Nursing Home in Panama City, Florida (Bay County). The project scope encompasses the removal of the existing analog nurse call system and installation of a new Rauland R5K nurse call system utilizing structured wiring infrastructure, with design drawings and specifications provided by Burns Engineering. The installation will cover three operational units (Unit A, Unit B, and Unit C) with three separate nurse call cabinets installed in designated electrical rooms, and the contractor must provide comprehensive staff training, proper waste disposal, and one annual system inspection including testing and repairs. The mandatory pre-bid meeting and on-site visit occurred on Wednesday, June 3, 2026, at 11:00 a.m., with written questions due by 3:00 p.m. on Friday, June 5, 2026. Sealed bids were due by 3:00 p.m. on Tuesday, June 30, 2026, with an anticipated notice of intent to award on Friday, July 10, 2026, and anticipated contract execution on Wednesday, July 22, 2026. The contract term commences upon full execution with a required completion timeline of 120 calendar days and includes no renewal options.

Award will be made to the lowest responsive, responsible bidder as solely determined by FDVA, with all pricing submitted as net, delivered F.O.B. destination prices in United States dollars. The solicitation does not specify any set-asides or restrictions based on disadvantaged enterprise status. Contractors must be registered with the State of Florida's My Florida Marketplace procurement system and the Florida Secretary of State, and must submit a Form W-9 prior to bid opening. All contractor personnel must successfully complete Level 2 background screening and comply with E-Verify employment eligibility verification requirements. The contractor is responsible for obtaining and paying for all required permits, licenses, variances, inspections, and approvals from applicable authorities, including the Agency for Health Care Administration. Required insurance coverage includes Commercial General Liability ($1,000,000 minimum), Excess Liability ($3,000,000 minimum), Workers Compensation, and Vehicle Liability ($1,000,000 minimum), with FDVA listed as additionally insured. The contract includes a five-year warranty on all labor, services, equipment, materials, parts, and supplies commencing from the date of FDVA Final Acceptance, and the contractor must provide attic stock amounting to five percent of new nurse call devices. No incumbent vendors or current contractors are identified, and daily financial consequences for delays apply at a rate to be determined per calendar day.