ITB-26-0010B Pre Bid Attendance Sheet.pdf

This is a pre-bid attendance sheet for the Florida Department of Veterans' Affairs (FDVA) related to Invitation to Bid (ITB) 26-0010B for the Chester Sims Nurse Call System Replacement project. The solicitation seeks a design-build contractor to remove the existing analog nurse call system and install a new Rauland R5K nurse call system with structured wiring infrastructure at the Chester Sims State Veterans' Nursing Home in Panama City, Florida (Bay County). The scope includes removal of existing equipment and cabling, installation of three separate nurse call cabinets across three operational units (Unit A, Unit B, and Unit C), comprehensive staff training, proper waste disposal, and one annual system inspection with testing and repairs. The mandatory pre-bid meeting and on-site visit was scheduled for Wednesday, June 3, 2026, at 11:00 a.m. Written questions were due by 3:00 p.m. on Friday, June 5, 2026, with sealed bids due by 3:00 p.m. on Tuesday, June 30, 2026. The anticipated notice of intent to award is scheduled for Friday, July 10, 2026, with anticipated contract execution on Wednesday, July 22, 2026. The contract term commences upon full execution with a 120-calendar-day completion timeline and no renewal options.

The solicitation requires all pricing to be submitted as net, delivered F.O.B. destination prices in United States dollars. No specific set-asides or disadvantaged enterprise restrictions are identified. No incumbent vendors or current contractors are noted in the materials. Contractors must be registered with Florida's My Florida Marketplace procurement system and the Florida Secretary of State, submit a Form W-9 prior to bid opening, and complete Level 2 background screening with E-Verify employment verification. Contractors are responsible for obtaining and paying for all required permits, licenses, and inspections from applicable authorities, including the Agency for Health Care Administration. Required insurance includes Commercial General Liability ($1,000,000 minimum), Excess Liability ($3,000,000 minimum), Workers Compensation, and Vehicle Liability ($1,000,000 minimum), with FDVA listed as additionally insured. The contract includes a five-year warranty on all labor, services, equipment, materials, parts, and supplies commencing from the date of FDVA Final Acceptance, and the contractor must provide attic stock amounting to five percent of new nurse call devices. Award will be made to the lowest responsive, responsible bidder as solely determined by FDVA, with payment made only upon certification of completed work by the FDVA Contract Manager and applicable authorities having jurisdiction. Daily financial consequences for delays apply at a rate to be determined.