Informal Request for Proposals-IPW 2026 Consultant or Destination Management Company

The Greater Fort Lauderdale Convention & Visitors Bureau (Visit Lauderdale) has issued an Informal Request for Proposals seeking a consultant or destination management company to provide consultation and destination management services for the IPW 2026 Event. The event, scheduled for May 17-21, 2026 in Greater Fort Lauderdale, Florida, is expected to attract 6,000 international buyers, U.S. suppliers, and media representatives. The selected vendor will be responsible for managing three high-profile events including an Opening Event, Closing Event, and Media Breakfast, as well as overseeing sponsorship and partnership development, project management of internal teams, and serving as the primary liaison for stakeholder engagement. Qualified applicants must demonstrate a minimum of 10 years' experience managing city-wide events, with key personnel having extensive backgrounds in international travel trade shows. The contract has a six-month engagement period from January through June 2026, with the proposal due date set for January 5, 2026. Vendors must submit comprehensive documentation including company profiles, statements of qualifications, personnel resumes, performance case studies, client references, and sponsorship experience samples.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the procurement documents. The solicitation does not mention incumbent vendors or require integration with existing infrastructure or technology. Vendors must comply with standard Broward County procurement requirements, including maintaining specific insurance coverage: $1,000,000 per occurrence and $2,000,000 aggregate for General Liability, $500,000 for Auto Liability, and statutory Workers' Compensation coverage. While no precise award value or budget range was specified in the documents, the contract is structured as a fixed-price engagement for consultation and destination management services. Vendors are required to submit their proposals electronically through the BPRO platform and must obtain a submission receipt to confirm receipt by the closing date and time. The County strongly encourages vendors to submit all available documentation to facilitate a comprehensive review of their proposals.