IFB Employee Assistance Program Services, Peer Support Group, Trauma Workshops-Rebid

The Illinois State Toll Highway Authority (ISTHA) is seeking qualified vendors through an Invitation for Bid (IFB 25-0041R) to provide comprehensive Employee Assistance Program (EAP) services for approximately 1,500 ISTHA employees and their families across Cook County and surrounding regions. The procurement encompasses three primary deliverables: (1) 24/7/365 EAP services available through in-person, phone, and online live chat across Cook, DuPage, Will, Kane, Kendall, Lake, McHenry, Boone, and Rockford counties, as well as Southern Wisconsin and Northwest Indiana; (2) 60 trauma-based workshops during the initial three-year term (20 annually) delivered as 90-minute sessions at maintenance garages on all shifts; and (3) six 4-hour peer support group training sessions during the initial term (two annually) to train volunteer peer supporters. The vendor must employ staff with master's-level education in behavioral health or human services, three to five years of relevant experience, and certifications such as CEAP, SAP, or CEAPC credentials. The initial contract term commences December 1, 2025, for three years with one two-year renewal option. Pricing must be submitted through BidBuy with unit pricing remaining firm throughout both the initial and renewal terms. Electronic submissions are mandatory, with written vendor questions due by January 2, 2026, at 10:00 a.m. Central Time directed to nsnow@getipass.com, and formal bid submissions due by January 13, 2026. Awards will be made to the lowest priced responsive and responsible bidder based on evaluation factors including past performance, financial stability, relevant certifications, conflict of interest disclosures, and ability to perform.

The solicitation does not identify specific set-asides for disadvantaged enterprises, but vendors may pursue Business Enterprise Program or Veterans Small Business Program utilization plan designation if applicable. No incumbent vendor information is explicitly referenced in the available documents, though this is identified as a rebid solicitation, suggesting previous contract performance data may be available for evaluation purposes. A $15 minority contractor initiative fee applies to any awarded contract valued at $1,000 or more. All contracted work products become the exclusive property of the State of Illinois, and vendors must maintain comprehensive insurance coverage including General Commercial Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. Subcontracting is permitted with prior written approval, and subcontracts exceeding $100,000 annually require Standard Illinois Certifications and Financial Disclosures. The contract is contingent upon appropriation of funds by the Illinois General Assembly, and the maximum contract amount will be established by the State prior to execution, though no specific budget range is disclosed in the procurement documents.