IFB-159371 ROW Mowing & Litter Removal Services

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) #159371 for statewide Right of Way (ROW) Mowing and Litter Removal Services across multiple jurisdictions, with a specific focus on Frederick County. The procurement covers comprehensive roadway maintenance services, including mowing vegetation and removing litter/debris within VDOT right-of-way areas such as ramps, medians, and gore areas. The contract requires contractors to mow vegetation to a height between 4-6 inches and perform systematic litter removal, with work primarily occurring between April and November 2025, though additional services may be requested December through March. An optional pre-bid teleconference was held on December 16, 2024, with bids due on December 27, 2024, at 11:00 AM EST, followed by a virtual public bid opening at 11:30 AM EST. The initial contract period runs from April 1, 2025, through March 31, 2026, with four optional one-year renewals, and awards will be made on a per-lot basis to the lowest responsive and responsible bidder. Evaluation criteria include compliance with detailed equipment specifications, crew requirements, safety protocols, and traffic control measures outlined in extensive attachments, particularly Attachment M, which provides district-specific operational guidelines.

The procurement includes significant set-aside provisions favoring small and disadvantaged businesses, with the Commonwealth targeting 42% of purchases from small businesses certified by the Department of Small Business and Supplier Diversity (DSBSD). Preference will be given to DSBSD-certified micro businesses for bids under $10,000 and small businesses for bids under $100,000, provided prices are fair and reasonable. Bidders not certified as small businesses must submit a Small Business Subcontracting Plan. The contract requires comprehensive insurance coverage, including Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1M per occurrence, $2M aggregate), and Automobile Liability ($1M combined single limit). Based on the bid tabulation document, the contract involves multiple lots with varied pricing, with total lot awards ranging from approximately $18,000 to over $131,000. Ten contractors were awarded contracts across the 29 different lots, including American General Contractors Inc. (11 lots), Arcadium LLC (5 lots), Eastern Highway Maintenance LLC (3 lots), and Pro-Star Enterprises Inc. (3 lots), indicating significant opportunity for small and mid-sized businesses in this statewide maintenance contract.