Attachments A - K and N-O.pdf

Administrative Services/Procurement Page 1 Right of Way Mowing & Litter Removal Services

IFB #159371

Attachments A through O

ATTACHMENT-A

Small Business Subcontracting Plan

It is the goal of the Commonwealth that over 42% of its purchases be made from small businesses. All potential bidders are required to include this document with their bid response in order to be considered responsive.

Small Business: "Small business (including micro)” means a business which holds a certification as such by the Virginia Department of Small Business and Supplier Diversity (DSBSD) on the due date for bids. This shall also include DSBSD-certified women- owned and minority-owned businesses and businesses with DSBSD service disabled veteran owned status when they also hold a DSBSD certification as a small business on the bid due date. Currently, DSBSD offers small business certification and micro business designation to firms that qualify.

Certification applications are available through DSBSD online at www.SBSD.virginia.gov (Customer Service).

Bidder Name:

Preparer Name: Date:

Who will be doing the work: □ I plan to use subcontractors □ I plan to complete all work

Instructions A. If you are certified by the DSBSD as a micro/small business, complete only Section A of this form.

B. If you are not a DSBSD-certified small business, complete Section B of this form. For the bid to be considered and the bidder to be declared responsive, the bidder shall identify the portions of the contract that will be subcontracted to DSBSD-certified small business for the initial contract period in relation to the bidder’s total price for the initial contract period in Section B.

Section A If your firm is certified by the DSBSD provide your certification number and the date of certification.

Certification number: Certification Date:

Section B If the “I plan to use subcontractors box is checked,” populate the requested information below, per subcontractor to show your firm's plans for utilization of DSBSD-certified small businesses in the performance of this contract for the initial contract period in relation to the bidder’s total price for the initial contract period. Certified small businesses include but are not limited to DSBSD-certified women-owned and minority-owned businesses and businesses with DSBSD service disabled veteran-owned status that have also received the DSBSD small business certification. Include plans to utilize small businesses as part of joint ventures, partnerships, subcontractors, suppliers, etc. It is important to note that these proposed participation will be incorporated into the subsequent contract and will be a requirement of the contract. Failure to obtain the proposed participation dollar value or percentages may result in breach of the contract.

B. Plans for Utilization of DSBSD-Certified Small Businesses for this Procurement

Subcontract #1

Company Name: SBSD Cert #:

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Value % (Initial Term): Contact Address:

Description of Work:

Subcontract #2

Administrative Services/Procurement Page 2

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #3

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #4

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #5

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

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ATTACHMENT- B

VENDOR QUALIFICATION / EQUIPMENT

INVENTORY CERTIFICATION

All bidders responding to this IFB are required to complete equipment information for each piece of equipment listed in question #4.

Failure to complete this attachment may render the bid non-responsive.

1. Name of Business:

2. Name of Owner or Chief Executive Officer: Telephone Number:

3. How many years has the firm been in the business of performing the services called for in this IFB?

4. All equipment that will require inspection by VDOT prior to Notice of Award is listed below.

• In Column 1 place an “O” beside each piece of owned equipment. Place N/A in any block (YEAR/MAKE/MODEL/CAPACITY/ID#/VIN) that does not apply for owned equipment

• In Column 1 place an “R” beside each piece of equipment that will be rented/leased or sub-contracted

• In Column 1 place a “P” beside each piece of equipment that is to be purchased.

• For rented, subcontracted or purchased equipment no detail (Year/Make/Model/Capacity/ID#VIN) is required at time of bid submission.

• See #5 for rented/leased, sub-contracted or purchased equipment requirements.

Bidder shall not be awarded a total number of lots which exceeds the total number of tractors with unique VIN/ID number as listed on Attachment B.

“O” “R” “P” DESCRIPTION YEAR MAKE MODEL CAPACITY ID #/VIN

TRACTOR – LOT #1

TRACTOR – LOT #2

TRACTOR – LOT #3

TRACTOR – LOT #4

TRACTOR – LOT #5

TRACTOR – LOT #6

TRACTOR – LOT #7

TRACTOR – LOT #8

TRACTOR – LOT #9

TRACTOR – LOT #10

TRACTOR – LOT #11

TRACTOR – LOT #12

TRACTOR – LOT #13

TRACTOR – LOT #14

TRACTOR – LOT #15

TRACTOR – LOT #16

TRACTOR – LOT #17

TRACTOR – LOT #18

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“O” “R” “P” DESCRIPTION YEAR MAKE MODEL CAPACITY ID #/VIN

TRACTOR – LOT #19

TRACTOR – LOT #20

TRACTOR – LOT #21

TRACTOR – LOT #22

TRACTOR – LOT #23

TRACTOR – LOT #24

TRACTOR – LOT #25

TRACTOR – LOT #26

TRACTOR – LOT #27

TRACTOR – LOT #28

TRACTOR – LOT #29

5. Rented, leased equipment: Prior to Notice of Intent to Award VDOT shall require the bidder to provide a letter from the applicable entity on company letterhead stating the type of equipment with detailed equipment description and availability for the duration of the contract period, for any equipment intended for use to perform services of this IFB. This letter must be provided to the Contract Officer within 2 business days of request or the bidder will be deemed non-responsive.

Sub-Contracted equipment: Prior to Notice of Intent to Award VDOT shall require the bidder to complete the sub-contracting form identifying the company they intend to use for sub-contracting and listing of the equipment. This form must be provided to the Contract Officer within 2 business days of request or the bidder will be deemed non-responsive.

Future equipment purchase: Prior to Notice of Intent to Award, VDOT shall require the bidder to provide proof of purchase with detailed equipment description and confirmed delivery date for any equipment intended for use to perform services of this IFB.

This proof of purchase must be provided to the Contract Officer within 2 business days of request or the bidder will be deemed non-responsive. All purchased equipment must be available by date of award.

6. Is any of the equipment listed above currently committed on any other contract (VDOT / non VDOT) contracts? Yes No If yes, identify which equipment (year, make, model, ID/VIN), where the equipment is committed, contract number(s), name the party to the contract and location.

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ATTACHMENT C

VA STATE CORPORATION COMMISSION FORM

Failure to complete and return this attachment may result in your bid being deemed NON-RESPONSIVE.

Virginia State Corporation Commission (SCC) registration information. The bidder: _________________________ is a corporation or other business entity with the following SCC identification number: ____________ -OR-is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location)

-OR-

is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

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ATTACHMENT D

NORMAL AND EMERGENCY CONTACTS

Send Contracts To:

Bidder's Name/Title

Primary Phone Number

Bidder's Mailing Address E-mail Address

Contact Person’s Name

Cellular Telephone Number

Telephone Number - Normal Work Hours

Telephone Number - After

Fax Number

E-mail Address

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ATTACHMENT E

FEDERAL IMMIGRATION REFORM AND CONTROL ACT OF 1986 CERTIFICATION

During the term of this Mowing Contract with the Virginia Department of Transportation, by signing this I acknowledge that I do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the Federal Immigration Reform and Control Act of 1986.

CONTRACT WILL NOT BE AWARDED IF ACKNOWLEDGEMENT IS NOT SIGNED AND

RETURNED PRIOR TO BID CLOSING DATE AND TIME.

Company Name:

Address:

City, State, Zip Code:

Signature:

Print Name:

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ATTACHMENT F

INSPECTION OF JOB SITE CERTIFICATION

CONTRACT WILL NOT BE AWARDED IF ACKNOWLEDGEMENT IS NOT SIGNED AND RETURNED

PRIOR TO BID CLOSING DATE AND TIME.

My signature below on this form constitutes certification that I have inspected the job site and have seen each of the roadways on the Lot(s) for which I have submitted a bid in this solicitation. I certify that I am aware of the conditions under which the work must be accomplished. I understand the amount of personnel and equipment I need in order to complete the work as stated in the solicitation. Claims, as a result of failure to inspect the job site, will not be considered by the Commonwealth.

Company Name:

Address:

City, State, Zip Code:

Signature:

Print Name:

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ATTACHMENT G

SUBCONTRACTOR APPROVAL REQUEST

No portion of the work (including equipment) shall be subcontracted to another firm or individual without prior written consent of Virginia Department of Transportation (herein referred to as VDOT). In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish VDOT with the names, qualifications, and experience of their proposed subcontractors for agency approval. The primary contractor shall, however, remain fully liable and responsible for the work performed by its subcontractor(s) and shall assure compliance with all requirements of the contract.

List proposed subcontractor(s), including name, address, contact person, and type of work to be performed under this contract below.

FIRM INDIVIDUAL’S

NAME & ADDRESS

CONTACT PERSON AND

PHONE NUMBER

TYPE OF WORK TO BE

PERFORMED

TYPE OF EQUIPMENT PROPOSED SUBCONTRACTOR WILL PROVIDE

QUALIFICATIONS / EXPERIENCE LEVEL OF PROPOSED SUBCONTRACTOR

Please indicate which above proposed subcontractors are certified (with DSBSD) as Small, Women Owned or Minority Businesses.

Certification Number(s):

FOR VDOT USE ONLY:

The proposed subcontractor(s) listed above is/are approved and accepted under the terms and conditions of the contract requirements herein.

Signature of Authorized VDOT Representative

Date Telephone Number

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ATTACHMENT H

VIRGINIA CODE RED OZONE DAYS

The contactor shall suspend the use of gasoline and diesel tractors, powered mowers, weedeaters, wood chippers, chainsaws, sprayer rigs and other similar field/yard maintenance equipment in ozone non-attainment or maintenance areas on predicted “code red ozone days”. The ozone season in Virginia is from May through September. The number of “code red ozone days” varies, but typically does not exceed ten (10) per season. The following counties are subject to this provision:

Commonwealth of Virginia Ozone Nonattainment, Maintenance, and Early Action Compact Areas

Ozone Nonattainment Area: An area that exceeds the Environmental Protection Agency’s (EPA) National Ambient Air Quality Standards (NAAQS) for ozone.

Ozone Maintenance Area: An area that that has previously exceeded the EPA NAAQS for ozone, but has since come back into compliance and has adopted an ozone maintenance plan.

Ozone Early Action Compact Area: An area that has previously exceeded the EPA NAAQS for ozone, but voluntarily opted-in to the Early Action Compact program to avoid an official ozone nonattainment designation.

Table 1. Jurisdictions by VDOT District located in either an Ozone Nonattainment, Maintenance, or Early Action

Compact area.

* 8-hour ozone Early Action Compact Area

DISTRICT

Northern Virginia Fredericksburg Staunton Hampton

Roads Richmond Salem

JU

R

IS

D

IC

T

IO

N

Alexandria Arlington Fairfax (County & City) Falls Church Loudoun Manassas Manassas Park Prince William

Fredericksburg Spotsylvania Stafford Gloucester

Frederick* Winchester*

Chesapeake Hampton Isle of Wight James City Newport News Norfolk Poquoson Portsmouth Suffolk Virginia Beach Williamsburg York

Charles City Chesterfield Colonial Heights Hanover Henrico Hopewell Petersburg Prince George Richmond

Botetourt* Roanoke (County & City)* Salem* Vinton*

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ATTACHMENT I

2011 Virginia Work Area Protection Manual

The 2011 Virginia Work Area Protection Manual (WAPM) has been adopted by the Commonwealth Transportation Board.

The 2011 WAPM is effective on and after Jan. 1, 2021, for VDOT crews, new maintenance projects, new traffic control devices, sign manufacturing, and renewal contracts.

The 2011 WAPM can be accessed by clicking on or copying and pasting the link(s) below. To access a chapter, click on the chapter listing in the table of contents.

2011 Virginia Work Area Protection Manual

• https://www.virginiadot.org/business/resources/traffic_engineering/workzone/wapm/2011_WAPM_REV _2_1.pdf

VDOT has created the 2019 Work Zone Safety Guidelines for Temporary Traffic Control (typically referred as Work Zone safety Pocket Guide).

• 2019 Work Zone Safety Guidelines for Temporary Traffic Control

• http://www.virginiadot.org/business/resources/wztc/2013_WZPG_Final_Draft.pdf www.VirginiaDOT.org, Business Center page under Manuals, Training and Forms.

https://www.virginiadot.org/business/trafficeng-WZS.asp https://www.virginiadot.org/business/resources/traffic_engineering/workzone/wapm/2011_WAPM_REV_2_1.pdf https://www.virginiadot.org/business/resources/traffic_engineering/workzone/wapm/2011_WAPM_REV_2_1.pdf http://www.virginiadot.org/business/resources/wztc/2012_WZPG_Final_Draft.pdf https://www.virginiadot.org/business/resources/traffic_engineering/workzone/2019_WZPG_Sept2019.pdf http://www.virginiadot.org/

Administrative Services/Procurement Page 12 Mowing & Litter Removal Services

IFB # 159371

ATTACHMENT J

VDOT DISTRICT WORK ZONE SAFETY COORDINATORS

District Coordinator Phone

Bristol Matthew Houckman (276) 696-3413

Culpeper Derrick Fulcher (540) 829-7344 Fredericksburg James Breeden (540) 829-7647 Fredericksburg E. Tommy Newton (540) 899-4541 Hampton Roads John N. Sabato (757) 284-9352 Hampton Roads Tim Rawls (757) 818-2099

Lynchburg Danny Cruff (434) 856-8160

Northern Virginia Samuel Mosely (703) 259-2369

Northern Virginia Brian E. Fry (703) 383-2394

Richmond Reggie Patterson (804) 640-1642

Richmond Jason Dodge (804) 713-6995 Salem Scott Mutter (540) 871-8365

Staunton Forester A. Wright (540) 569-6985

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ATTACHMENT K - Mowing-Sight Distance Guideline

The following Intersection Sight Distance Examples are to be used as GUIDANCE ONLY.

Location specific conditions shall dictate site distance maintenance requirements.

** For all tables, use posted speed limit plus 5 mph.

2 Lane Major Road

SDL = Sight Distance Left

SDR = Sight Distance Right

HEIGHT OF EYE: 3.5’ HEIGHT OF OBJECT: 3.5’

Speed (mph) ** 20 25 30 35 40 45 50 55 60 65 70

SDR: 2 Lane Major Road 225’ 280’ 335’ 390’ 445’ 500’ 555’ 610’ 665’ 720’ 775’ SDL: All Roads Above (Turning into 1st lane) 205’ 240’ 290’ 335’ 385’ 430’ 480’ 530’ 575’ 625’ 670’

FIGURE 1

3 Lane Major Road

FIGURE 2

HEIGHT OF EYE: 3.5’ HEIGHT OF OBJECT: 3.5’

Speed (mph) ** 20 25 30 35 40 45 50 55 60 65 70

SDR:3 Lane Major Road 240’ 295’ 335’ 416’ 475’ 530’ 590’ 650’ 710’ 765’ 825’

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4 Lane Major Road (Undivided)

HEIGHT OF EYE: 3.5’ HEIGHT OF OBJECT: 3.5’

SDR:4 Lane Major Road

(Undivided) 240’ 295’ 335’ 416’ 475’ 530’ 590’ 650’ 710’ 765’ 825’

FIGURE 3

4 Lane Major Road (Divided)

HEIGHT OF EYE: 3.5’ HEIGHT OF OBJECT: 3.5’

Speed (mph) ** 20 25 30 35 40 45 50 55 60 65 70 SDR:4 Lane Major

Road (Divided ) 260’ 325’ 390’ 455’ 516’ 580’ 645’ 710’ 775’ 840’ 905’

SDL: All Roads Above

FIGURE 4

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5 Lane Major Road

HEIGHT OF EYE: 3.5’ HEIGHT OF OBJECT: 3.5’

SDR: 5 Lane Major Rd. 250’ 316’ 375’ 440’ 500’ 565’ 625’ 690’ 750’ 816’ 875’

SDL: All Roads Above (Turning into

1st lane) 205’ 240’ 290’ 335’ 385’ 430’ 480’ 530’ 575’ 625’ 670’

FIGURE 5

6 Lane Major Road (Divided)

HEIGHT OF EYE: 3.5’ HEIGHT OF OBJECT: 3.5’

SDR: 6 Lane Major Road (Median) 275’ 340’ 410’ 480’ 545’ 616’ 680’ 750’ 820’ 885’ 955’

SDL: All Roads Above (Turning into

1st lane) 205’ 240’ 290’ 335’ 385’ 430’ 480’ 530’ 575’ 625’ 670’

FIGURE 6

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ATTACHMENT N -Mowing of Typical Sections for Outside Shoulders/Medians

FIGURE 1

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FIGURE 2

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FIGURE 3

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FIGURE 4

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ATTACHMENT-O

REFERENCES

Bidders should provide a list of at least 3 references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person, the email, and the telephone/fax number.

FIRM’S NAME AND

ADDRESS

CONTACT PERSON

EMAILADDRESS

TELEPHONE / FAX #