IDOC Copiers

The Illinois Department of Corrections (IDOC) has issued an Invitation for Bid (IFB) for the procurement of multifunction copier equipment, including monochrome and color devices, across three geographic regions within the state. The IFB seeks to establish a statewide contract with an initial 36-month term and up to three 1-year renewal options for a maximum of 10 years. The required copier equipment includes specifications for various monthly volume capacities ranging from 6,000 to 43,600 copies, with features such as minimum paper drawer counts, memory, user codes, print queue capacity, and finisher capabilities. The IFB provides detailed technical requirements and requests pricing for both purchase and lease options, including monthly maintenance costs and per-copy charges beyond the base monthly volumes. Bids are due by March 20, 2019, and the contract will be awarded to the responsive and responsible bidder submitting the lowest overall price based on the evaluation formula.

The IFB includes a Small Business Set-Aside, but does not mention any other set-aside designations or restrictions on the types of organizations that can respond. The current incumbent vendor is not identified, and the IFB does not provide details on any existing infrastructure or technology that may require integration. The total award amount is not specified, but the Notice of Award for a previous related IFB indicates the estimated lease cost for the maximum 72-month contract term was $5,835,049.92.