IDOC Copiers IFB Pricing Lines Region 3 Amended 190222.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- IDOC Copiers
- Solicitation number
- 19-426DOC-CENTO-B-5707
- Issued by
- Adams County, Illinois
About this file
This document is an Invitation for Bid (IFB) for copier equipment and maintenance services issued by the Illinois Department of Corrections (IDOC) for Region 3. The IFB requests pricing for the purchase and lease of monochrome and color multifunction devices (MFDs) at various monthly print volumes ranging from 6,000 to 43,600 copies per month. The IFB specifies detailed technical requirements for the MFDs, including minimum paper capacities, memory, user codes, print queues, and finishing options. The document also includes pricing lines for optional accessories such as fax modules, hole punches, and high-volume finishers. No bid opening or award date is provided.
The IFB includes both purchase and lease pricing for the MFDs in the specified configurations. Pricing is requested for the base unit, monthly maintenance, and copy charges over the monthly volumes. Funding sources and requirements are not detailed. This appears to be an ongoing procurement, but no information is provided about incumbent vendors or the current contract environment.
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Region 3 Purchase
| Vendor | |
| Region 3 Purchase Pricing |
| Line | Description | UOM | Unit Price | Brand | Model Number |
| 001 | Copier, monochrome MFD for purchase; 6,000 copies per month Region 3 |
20 ppm copy/printing speed Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Finisher to make a minimum capacity of 20 sheets sets with one staple
| Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" | Each | ||
| 002 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 6,000 copies per month | Month | |
| 003 | Copy charge over monthly volume for copier, monochrome MFD for purchase; 6,000 copies per month | Each | |
| 004 | Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Each | |
| 005 | Envelope tray, for purchase, for copier, monochrome MFD for purchase; 6,000 copies per month | Each | |
| 006 | Fax module, single line, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month | Each | |
| 007 | Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month | Each | |
| 008 | Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month | Each |
009 Copier, monochrome MFD for purchase; 10,000 copies per month Region 3 30 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 30 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" | Each | ||
| 010 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 10,000 copies per month | Month | |
| 011 | Copy charge over monthly volume for copier, monochrome MFD for purchase; 10,000 copies per month | Each | |
| 012 | Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Each | |
| 013 | Envelope tray, for purchase, for copier, monochrome MFD for purchase; 10,000 copies per month | Each | |
| 014 | Fax module, single line, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month | Each | |
| 015 | Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month | Each | |
| 016 | Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month | Each |
017 Copier, monochrome MFD for purchase; 17,000 copies per month Region 3 40 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" | Each | ||
| 018 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 17,000 copies per month | Month | |
| 019 | Copy charge over monthly volume for copier, monochrome MFD for purchase; 17,000 copies per month | Each | |
| 020 | Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Each | |
| 021 | Envelope tray, for purchase, for copier, monochrome MFD for purchase; 17,000 copies per month | Each | |
| 022 | Fax module, single line, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month | Each | |
| 023 | Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month | Each | |
| 024 | Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month | Each |
025 Copier, monochrome MFD for purchase; 21,200 copies per month Region 3 50 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 128mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" | Each | ||
| 026 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 21,200 copies per month | Month | |
| 027 | Copy charge over monthly volume for copier, monochrome MFD for purchase; 21,200 copies per month | Each | |
| 028 | Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Each | |
| 029 | Envelope tray, for purchase, for copier, monochrome MFD for purchase; 21,200 copies per month | Each | |
| 030 | Fax module, single line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month | Each | |
| 031 | Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month | Each | |
| 032 | Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month | Each |
033 Copier, monochrome MFD for purchase; 29,500 copies per month Region 3 60 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 256mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17" | Each | ||
| 034 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 29,500 copies per month | Month | |
| 035 | Copy charge over monthly volume for copier, monochrome MFD for purchase; 29,500 copies per month | Each | |
| 036 | Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 29,500 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Each | |
| 037 | Envelope tray, for purchase, for copier, monochrome MFD for purchase; 21,200 copies per month | Each | |
| 038 | Fax module, single line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month | Each | |
| 039 | Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month | Each | |
| 040 | Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month | Each |
041 Copier, monochrome MFD for purchase; 43,600 copies per month Region 3 80 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 768mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17" | Each | ||
| 042 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 43,600 copies per month | Month | |
| 043 | Copy charge over monthly volume for copier, monochrome MFD for purchase; 43,600 copies per month | Each | |
| 044 | Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Each | |
| 045 | Envelope tray, for purchase, for copier, monochrome MFD for purchase; 43,600 copies per month | Each | |
| 046 | Fax module, single line, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month | Each | |
| 047 | Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month | Each | |
| 048 | Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month | Each | |
| 049 | High volume finisher w/booklet maker for purchase for copier, monochrome MFD for purchase; 43,600 copies per month | Each | |
| 050 | C/Z trifold for booklet maker finisher for purchase for copier, monochrome MFD for purchase; 43,600 copies per month | Each | |
| 051 | Post process inserter for hi vol fin for purchase for copier, monochrome MFD for purchase; 43,600 copies per month | Each |
052 Copier, color MFD for purchase; 10,000 copies per month Region 3 30 ppm copy/printing speed Monthly volume: 7,500 b/w & 2,500 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple
| Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" | Each | ||
| 053 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color MFD for purchase; 10,000 copies per month | Month | |
| 054 | Black and white copy charge over monthly volume for copier, color MFD for purchase; 10,000 copies per month | Each | |
| 055 | Color copy charge over monthly volume for copier, color MFD for purchase; 10,000 copies per month | Each |
056 Copier, color MFD for purchase; 40,000 copies per month Region 3 Minimum 50 ppm copy/printing speed Monthly volume: 35,000 b/w & 5,000 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" Available finisher units:
High volume finisher w/booklet maker C/z folder unit for finisher
| Post process inserter for finisher | Each | ||
| 057 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color MFD for purchase; 40,000 copies per month | Month | |
| 058 | Black and white copy charge over monthly volume for copier, color MFD for purchase; 40,000 copies per month | Each | |
| 059 | Color copy charge over monthly volume for copier, color MFD for purchase; 40,000 copies per month | Each |
Region 3 Lease
| Vendor | |
| Region 3 Lease Pricing |
Line Description UOM Unit Price Brand Model Number
001 Copier, monochrome MFD for lease; 6,000 copies per month Region 3 20 ppm copy/printing speed Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Finisher to make a minimum capacity of 20 sheets sets with one staple
| Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" | Month | ||
| 002 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 6,000 copies per month | Month | |
| 003 | Copy charge over monthly volume for copier, monochrome MFD for lease; 6,000 copies per month | Each | |
| 004 | Tray, large capacity, for lease for copier, monochrome MFD for lease; 6,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Month | |
| 005 | Envelope tray, for lease, for copier, monochrome MFD for lease; 6,000 copies per month | Month | |
| 006 | Fax module, single line, for lease for copier, monochrome MFD for lease; 6,000 copies per month | Month | |
| 007 | Fax module, multi-line, for lease for copier, monochrome MFD for lease; 6,000 copies per month | Month | |
| 008 | Hole-punch unit, for lease for copier, monochrome MFD for lease; 6,000 copies per month | Month |
009 Copier, monochrome MFD for lease; 10,000 copies per month Region 3 30 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 30 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" | Month | ||
| 010 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 10,000 copies per month | Month | |
| 011 | Copy charge over monthly volume for copier, monochrome MFD for lease; 10,000 copies per month | Each | |
| 012 | Tray, large capacity, for lease for copier, monochrome MFD for lease; 10,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Month | |
| 013 | Envelope tray, for lease, for copier, monochrome MFD for lease; 10,000 copies per month | Month | |
| 014 | Fax module, single line, for lease for copier, monochrome MFD for lease; 10,000 copies per month | Month | |
| 015 | Fax module, multi-line, for lease for copier, monochrome MFD for lease; 10,000 copies per month | Month | |
| 016 | Hole-punch unit, for lease for copier, monochrome MFD for lease; 10,000 copies per month | Month |
017 Copier, monochrome MFD for lease; 17,000 copies per month Region 3 40 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" | Month | ||
| 018 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 17,000 copies per month | Month | |
| 019 | Copy charge over monthly volume for copier, monochrome MFD for lease; 17,000 copies per month | Each | |
| 020 | Tray, large capacity, for lease for copier, monochrome MFD for lease; 17,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Month | |
| 021 | Envelope tray, for lease, for copier, monochrome MFD for lease; 17,000 copies per month | Month | |
| 022 | Fax module, single line, for lease for copier, monochrome MFD for lease; 17,000 copies per month | Month | |
| 023 | Fax module, multi-line, for lease for copier, monochrome MFD for lease; 17,000 copies per month | Month | |
| 024 | Hole-punch unit, for lease for copier, monochrome MFD for lease; 17,000 copies per month | Month |
25 Copier, monochrome MFD for lease; 21,200 copies per month Region 3 50 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 128mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" | Month | ||
| 26 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 21,200 copies per month | Month | |
| 27 | Copy charge over monthly volume for copier, monochrome MFD for lease; 21,200 copies per month | Each | |
| 28 | Tray, large capacity, for lease for copier, monochrome MFD for lease; 21,200 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Month | |
| 29 | Envelope tray, for lease, for copier, monochrome MFD for lease; 21,200 copies per month | Month | |
| 30 | Fax module, single line, for lease for copier, monochrome MFD for lease; 21,200 copies per month | Month | |
| 31 | Fax module, multi-line, for lease for copier, monochrome MFD for lease; 21,200 copies per month | Month | |
| 32 | Hole-punch unit, for lease for copier, monochrome MFD for lease; 21,200 copies per month | Month |
33 Copier, monochrome MFD for lease; 29,500 copies per month Region 3 60 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 256mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17" | Month | ||
| 34 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 29,500 copies per month | Month | |
| 35 | Copy charge over monthly volume for copier, monochrome MFD for lease; 29,500 copies per month | Each | |
| 36 | Tray, large capacity, for lease for copier, monochrome MFD for lease; 29,500 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Month | |
| 37 | Envelope tray, for lease, for copier, monochrome MFD for lease; 21,200 copies per month | Month | |
| 38 | Fax module, single line, for lease for copier, monochrome MFD for lease; 21,200 copies per month | Month | |
| 39 | Fax module, multi-line, for lease for copier, monochrome MFD for lease; 21,200 copies per month | Month | |
| 40 | Hole-punch unit, for lease for copier, monochrome MFD for lease; 21,200 copies per month | Month |
041 Copier, monochrome MFD for lease; 43,600 copies per month Region 3 80 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 768mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple
| Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17" | Month | ||
| 042 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 43,600 copies per month | Month | |
| 043 | Copy charge over monthly volume for copier, monochrome MFD for lease; 43,600 copies per month | Each | |
| 044 | Tray, large capacity, for lease for copier, monochrome MFD for lease; 43,600 copies per month holding a min. Of 1,500 sheets - 20 lb paper | Month | |
| 045 | Envelope tray, for lease, for copier, monochrome MFD for lease; 43,600 copies per month | Month | |
| 046 | Fax module, single line, for lease for copier, monochrome MFD for lease; 43,600 copies per month | Month | |
| 047 | Fax module, multi-line, for lease for copier, monochrome MFD for lease; 43,600 copies per month | Month | |
| 048 | Hole-punch unit, for lease for copier, monochrome MFD for lease; 43,600 copies per month | Month | |
| 049 | High volume finisher w/booklet maker for lease for copier, monochrome MFD for lease; 43,600 copies per month | Month | |
| 050 | C/Z trifold for booklet maker finisher for lease for copier, monochrome MFD for lease; 43,600 copies per month | Month | |
| 051 | Post process inserter for hi vol fin for lease for copier, monochrome MFD for lease; 43,600 copies per month | Month |
052 Copier, color MFD for lease; 10,000 copies per month Region 3 30 ppm copy/printing speed Monthly volume: 7,500 b/w & 2,500 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple
| Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" | Month | ||
| 053 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color MFD for lease; 10,000 copies per month | Month | |
| 054 | Black and white copy charge over monthly volume for copier, color MFD for lease; 10,000 copies per month | Each | |
| 055 | Color copy charge over monthly volume for copier, color MFD for lease; 10,000 copies per month | Each |
056 Copier, color MFD for lease; 40,000 copies per month Region 3 Minimum 50 ppm copy/printing speed Monthly volume: 35,000 b/w & 5,000 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" Available finisher units:
High volume finisher w/booklet maker C/z folder unit for finisher
| Post process inserter for finisher | Each | ||
| 057 | Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color MFD for lease; 40,000 copies per month | Month | |
| 058 | Black and white copy charge over monthly volume for copier, color MFD for lease; 40,000 copies per month | Each | |
| 059 | Color copy charge over monthly volume for copier, color MFD for lease; 40,000 copies per month | Each |
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