IDOC Copiers 19-426DOC-CENTO-B-5707 Questions and Answers 190222.pdf

JB Pritzker Governor

John Baldwin Acting Director

The Illinois Department of Corrections

1301 Concordia Court, P.O. Box 19277 ● Springfield, IL 62794-9277 ● (217) 558-2200 TDD: (800) 526-0844

IDOC Copiers

19-426DOC-CENTO-B-5707

Questions and Answers

A.8.1. Lists the due date of the vendor response to this IFB as March 12, 2018, should the due date read March 12, 2019 rather than 2018?

The due date is currently March 12, 2019 but will be extended to March 20, 2019 and the IFB will be updated accordingly. The date for submitting questions will not be extended.

A.8.3. Lists the due date of the vendor response for the proposal label as March 12, 2018, should the due date read March 12, 2019 rather than 2018?

The due date is currently March 12, 2019 but will be extended to March 20, 2019 and the IFB will be updated accordingly. The date for submitting questions will not be extended.

1.2.6.21. Requirement indicates that the equipment must have upgradable memory. Would the State accept products that include large standard memory capacity rather than a requirement for the memory to be upgradable?

See Section A.22.1.5.

1.2.9. Section requires that all proposed equipment meet the State of Illinois Cyber Security Standards. Would the State provide a copy of these standards or a link to the document that lists them?

Information regarding the State’s Cyber Security Standards may be viewed at the Department of Innovation & Technology’s website:

https://www2.illinois.gov/sites/doit/Strategy/Cybersecurity/Pages/default.aspx

1.2.38.1. Will the State accept an electronic copy of the operation manuals of each device located on the device hard disk drive and available online or by email upon request in place of printed copies of the operation manuals?

The Department will accept an electronic copy of the operation manuals of each device located on the device hard disk drive if the manuals are also available online and by email upon request in place of printed copies.

1.2.46.2. This section refers to online reporting capabilities as previously detailed. Would the State list the reporting capabilities that are required to be online or provided in annual or semi-annual or on-demand basis in person.

See Section 1.2.45. Reporting and Billing

Although locally-owned independent authorized dealers would provide delivery, installation, training maintenance and supply services as a condition of their dealership agreement, does the State require them to be named as a subcontractor if the response to this IFB is submitted by the manufacturer?

See Section 1.2.35. Use of a Dealer Network and Section 1.2.36. Service and Dealer Network Proposal

Would the State confirm that potential award results could include:

No award Single award for the entire State for both monochrome and color devices (one vendor) Separate award for the entire State for monochrome devices and color devices (potentially two vendors) Award for each separate region for both monochrome and color devices (potentially three vendors) Separate award for the each separate region for monochrome devices and color devices (potentially six vendors)

See Section 1.2.22. Method of Award

Does the State require that invoices are issued by the vendor proposing in response to this solicitation or would the State accept invoices that are issued by the locally-owned independent authorized dealer?

Each lease agreement must be separately invoiced by the contract holder on a calendar month basis.

Section 1.2.45.1 of the IFB will be amended to remove “or authorized dealer”.

Would the State accept a response to this solicitation from a vendor for a single region or two of the three regions or only monochrome or only color products?

See Section 1.2.22. Method of Award

Region 1 to 3 Purchase Pricing and Lease Pricing, line 001 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 003 – Will the State consider any vendor that proposes a price above $0.0025 per copy for this line item unresponsive?

The limit of $0.0025 per copy over the monthly volume will be removed and the IFB and pricing sheets will be updated accordingly.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 007 – Will the State consider any vendor that proposes a device that does not have a multi-line fax kit as an available option unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 009 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0011 – Will the State consider any vendor that proposes a price above $0.0025 per copy for this line item unresponsive?

Region 1 to 3 Purchase Pricing and Lease Pricing, line 015 – Will the State consider any vendor that proposes

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 017 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0019 – Will the State consider any vendor that

Region 1 to 3 Purchase Pricing and Lease Pricing, line 023 – Will the State consider any vendor that proposes

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 025 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0027 – Will the State consider any vendor that

Region 1 to 3 Purchase Pricing and Lease Pricing, line 031 – Will the State consider any vendor that proposes

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 033 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 035 – Will the State consider any vendor that proposes a price above $0.0025 per copy for this line item unresponsive?

Region 1 to 3 Purchase Pricing and Lease Pricing, line 039 – Will the State consider any vendor that proposes

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 041 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0043 – Will the State consider any vendor that

Region 1 to 3 Purchase Pricing and Lease Pricing, line 047 – Will the State consider any vendor that proposes

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 052 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0053 – Will the State consider any vendor that proposes a price for maintenance and supply services that does not include color prints/copies in the base charges for this line item unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0054 – Will the State consider any vendor that

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0055 – Will the State consider any vendor that

Region 1 to 3 Purchase Pricing and Lease Pricing, line 056 – Will the State consider any vendor that proposes a device that includes greater memory capacity than required but is not upgradable unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0057 – Will the State consider any vendor that proposes a price for maintenance and supply services that does not include color prints/copies in the base charges for this line item unresponsive?

See Section A.22.1.5.

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0058 – Will the State consider any vendor that

Region 1 to 3 Purchase Pricing and Lease Pricing, line 0059 – Will the State consider any vendor that