IDOC Copiers IFB Pricing Lines Region 2 for PDF Amended 190222.pdf

PDF 137 KB Posted

Attached to
IDOC Copiers
Solicitation number
19-426DOC-CENTO-B-5707
Issued by
Adams County, Illinois

About this file

This document is an Invitation for Bid (IFB) issued by the Illinois Department of Corrections (IDOC) for the procurement of monochrome and color multifunction document (MFD) copiers for Region 2. The IFB includes detailed specifications for various copier models with monthly copy volumes ranging from 6,000 to 43,600 copies, as well as optional accessories such as large capacity trays, fax modules, and finishers. The contract will be awarded to the lowest responsive and responsible bidder and will have an initial term of one year with the option to renew for up to four additional one-year terms.

The pricing in the IFB is divided into two sections - purchase pricing and lease pricing. The purchase pricing includes the unit cost for each copier model, monthly maintenance costs, and per-copy charges over the monthly volume. The lease pricing is structured similarly, with monthly lease rates, maintenance costs, and per-copy charges. Bidders must provide pricing for both purchase and lease options. There are no specified small or minority business set-asides, and the current incumbent vendor is not identified.

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Vendor Region 2 Purchase Pricing

Line Description UOM Unit Price Brand Model Number

001 Copier, monochrome MFD for purchase; 6,000 copies per month Region 2 20 ppm copy/printing speed Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" Each

002 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 6,000 copies per month Month

Copy charge over monthly volume for copier, monochrome MFD for purchase; 6,000 copies per month Each

004 Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper Each

Envelope tray, for purchase, for copier, monochrome MFD for purchase; 6,000 copies per month Each

006 Fax module, single line, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month Each

007 Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month Each

Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 6,000 copies per month Each

009 Copier, monochrome MFD for purchase; 10,000 copies per month Region 2 30 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 30 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" Each

010 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 10,000 copies per month Month

011 Copy charge over monthly volume for copier, monochrome MFD for purchase; 10,000 copies per month Each

012 Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper Each

Envelope tray, for purchase, for copier, monochrome MFD for purchase; 10,000 copies per month Each

014 Fax module, single line, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month Each

015 Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month Each

Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 10,000 copies per month Each

017 Copier, monochrome MFD for purchase; 17,000 copies per month Region 2 40 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" Each

018 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 17,000 copies per month Month

019 Copy charge over monthly volume for copier, monochrome MFD for purchase; 17,000 copies per month Each

020 Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper Each

Envelope tray, for purchase, for copier, monochrome MFD for purchase; 17,000 copies per month Each

022 Fax module, single line, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month Each

023 Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month Each

Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 17,000 copies per month Each

025 Copier, monochrome MFD for purchase; 21,200 copies per month Region 2 50 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 128mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" Each

026 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 21,200 copies per month Month

027 Copy charge over monthly volume for copier, monochrome MFD for purchase; 21,200 copies per month Each

028 Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month holding a min. Of 1,500 sheets - 20 lb paper Each

Envelope tray, for purchase, for copier, monochrome MFD for purchase; 21,200 copies per month Each

030 Fax module, single line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month Each

031 Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month Each

Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month Each

033 Copier, monochrome MFD for purchase; 29,500 copies per month Region 2 60 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 256mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17"

Each 034 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 29,500 copies per month Month 035 Copy charge over monthly volume for copier, monochrome MFD for purchase; 29,500 copies per month Each 036 Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 29,500 copies per month holding a min. Of 1,500 sheets - 20 lb paper Each

Envelope tray, for purchase, for copier, monochrome MFD for purchase; 21,200 copies per month Each 038 Fax module, single line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month Each 039 Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month Each

Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 21,200 copies per month Each

041 Copier, monochrome MFD for purchase; 43,600 copies per month Region 2 80 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 768mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17"

Each 042 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for purchase; 43,600 copies per month Month 043 Copy charge over monthly volume for copier, monochrome MFD for purchase; 43,600 copies per month Each 044 Tray, large capacity, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month holding a min. Of 1,500 sheets - 20 lb paper Each

Envelope tray, for purchase, for copier, monochrome MFD for purchase; 43,600 copies per month Each 046 Fax module, single line, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month Each 047 Fax module, multi-line, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month Each

Hole-punch unit, for purchase for copier, monochrome MFD for purchase; 43,600 copies per month Each 049 High volume finisher w/booklet maker for purchase for copier, monochrome MFD for purchase; 43,600 copies per month Each 050 C/Z trifold for booklet maker finisher for purchase for copier, monochrome MFD for purchase; 43,600 copies per month Each

051 Post process inserter for hi vol fin for purchase for copier, monochrome MFD for purchase; 43,600 copies per month Each

052 Copier, color MFD for purchase; 10,000 copies per month Region 2 30 ppm copy/printing speed Monthly volume: 7,500 b/w & 2,500 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17"

Each 053 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color MFD for purchase; 10,000 copies per month Month 054 Black and white copy charge over monthly volume for copier, color MFD for purchase; 10,000 copies per month Each

Color copy charge over monthly volume for copier, color MFD for purchase; 10,000 copies per month Each

056 Copier, color MFD for purchase; 40,000 copies per month Region 2 Minimum 50 ppm copy/printing speed Monthly volume: 35,000 b/w & 5,000 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" Available finisher units:

High volume finisher w/booklet maker C/z folder unit for finisher Post process inserter for finisher

Each 057 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color MFD for purchase; 40,000 copies per month Month 058 Black and white copy charge over monthly volume for copier, color MFD for purchase; 40,000 copies per month Each

Color copy charge over monthly volume for copier, color MFD for purchase; 40,000 copies per month Each

Vendor

Region 2 Lease Pricing

Line Description UOM Unit Price Brand Model Number

001 Copier, monochrome MFD for lease; 6,000 copies per month Region 2 20 ppm copy/printing speed Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" Month

002 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 6,000 copies per month Month

003 Copy charge over monthly volume for copier, monochrome MFD for lease; 6,000 copies per month Each

004 Tray, large capacity, for lease for copier, monochrome MFD for lease; 6,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper Month

005 Envelope tray, for lease, for copier, monochrome MFD for lease; 6,000 copies per month Month 006 Fax module, single line, for lease for copier, monochrome MFD for lease; 6,000 copies per month

Month 007 Fax module, multi-line, for lease for copier, monochrome MFD for lease; 6,000 copies per month

Month 008 Hole-punch unit, for lease for copier, monochrome MFD for lease; 6,000 copies per month

Month

009 Copier, monochrome MFD for lease; 10,000 copies per month Region 2 30 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 30 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" Month

010 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 10,000 copies per month Month

011 Copy charge over monthly volume for copier, monochrome MFD for lease; 10,000 copies per month Each

012 Tray, large capacity, for lease for copier, monochrome MFD for lease; 10,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper Month

013 Envelope tray, for lease, for copier, monochrome MFD for lease; 10,000 copies per month Month

014 Fax module, single line, for lease for copier, monochrome MFD for lease; 10,000 copies per month Month

015 Fax module, multi-line, for lease for copier, monochrome MFD for lease; 10,000 copies per month Month

016 Hole-punch unit, for lease for copier, monochrome MFD for lease; 10,000 copies per month Month

017 Copier, monochrome MFD for lease; 17,000 copies per month Region 2 40 ppm copy/printing speed Minimum 3 paper drawers (500 sheets of 20 lb. Stock each) Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" Month

018 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 17,000 copies per month Month

019 Copy charge over monthly volume for copier, monochrome MFD for lease; 17,000 copies per month Each

020 Tray, large capacity, for lease for copier, monochrome MFD for lease; 17,000 copies per month holding a min. Of 1,500 sheets - 20 lb paper Month

021 Envelope tray, for lease, for copier, monochrome MFD for lease; 17,000 copies per month Month

022 Fax module, single line, for lease for copier, monochrome MFD for lease; 17,000 copies per month Month

023 Fax module, multi-line, for lease for copier, monochrome MFD for lease; 17,000 copies per month Month

024 Hole-punch unit, for lease for copier, monochrome MFD for lease; 17,000 copies per month Month

25 Copier, monochrome MFD for lease; 21,200 copies per month Region 2 50 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 128mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets, 5.5" x 8.5" to 11" x 17" Month

26 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 21,200 copies per month Month

27 Copy charge over monthly volume for copier, monochrome MFD for lease; 21,200 copies per month Each

28 Tray, large capacity, for lease for copier, monochrome MFD for lease; 21,200 copies per month holding a min. Of 1,500 sheets - 20 lb paper Month

29 Envelope tray, for lease, for copier, monochrome MFD for lease; 21,200 copies per month Month

30 Fax module, single line, for lease for copier, monochrome MFD for lease; 21,200 copies per month Month

31 Fax module, multi-line, for lease for copier, monochrome MFD for lease; 21,200 copies per month Month

32 Hole-punch unit, for lease for copier, monochrome MFD for lease; 21,200 copies per month Month

33 Copier, monochrome MFD for lease; 29,500 copies per month Region 2 60 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 256mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17" Month

34 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 29,500 copies per month Month

35 Copy charge over monthly volume for copier, monochrome MFD for lease; 29,500 copies per month Each

36 Tray, large capacity, for lease for copier, monochrome MFD for lease; 29,500 copies per month holding a min. Of 1,500 sheets - 20 lb paper Month

37 Envelope tray, for lease, for copier, monochrome MFD for lease; 21,200 copies per month Month

38 Fax module, single line, for lease for copier, monochrome MFD for lease; 21,200 copies per month Month

39 Fax module, multi-line, for lease for copier, monochrome MFD for lease; 21,200 copies per month Month

40 Hole-punch unit, for lease for copier, monochrome MFD for lease; 21,200 copies per month Month

041 Copier, monochrome MFD for lease; 43,600 copies per month Region 2 80 ppm copy/printing speed Minimum 3 paper drawers (total of 3,000 sheets of 20 lb. Stock) Minimum standard upgradable memory 768mb Minimum 100 user codes Minimum of current job plus 3 in print queue Finisher to make a minimum capacity of 50 sheets sets with one staple Finisher to have minimum capacity of 1,000 sheets stapled, 2,000 unstapled, size from 5.5" x 8.5" to 11" x 17" Month

042 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, monochrome MFD for lease; 43,600 copies per month Month

043 Copy charge over monthly volume for copier, monochrome MFD for lease; 43,600 copies per month Each

044 Tray, large capacity, for lease for copier, monochrome MFD for lease; 43,600 copies per month holding a min. Of 1,500 sheets - 20 lb paper Month

045 Envelope tray, for lease, for copier, monochrome MFD for lease; 43,600 copies per month Month

046 Fax module, single line, for lease for copier, monochrome MFD for lease; 43,600 copies per month Month

047 Fax module, multi-line, for lease for copier, monochrome MFD for lease; 43,600 copies per month Month

048 Hole-punch unit, for lease for copier, monochrome MFD for lease; 43,600 copies per month Month

049 High volume finisher w/booklet maker for lease for copier, monochrome MFD for lease; 43,600 copies per month Month

050 C/Z trifold for booklet maker finisher for lease for copier, monochrome MFD for lease; 43,600 copies per month Month

051 Post process inserter for hi vol fin for lease for copier, monochrome MFD for lease; 43,600 copies per month Month

052 Copier, color MFD for lease; 10,000 copies per month Region 2 30 ppm copy/printing speed Monthly volume: 7,500 b/w & 2,500 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17"

Month 053 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color

MFD for lease; 10,000 copies per month Month 054 Black and white copy charge over monthly volume for copier, color MFD for lease; 10,000 copies per month Each 055 Color copy charge over monthly volume for copier, color MFD for lease; 10,000 copies per month

Each

056 Copier, color MFD for lease; 40,000 copies per month Region 2 Minimum 50 ppm copy/printing speed Monthly volume: 35,000 b/w & 5,000 color Minimum standard upgradable memory 128mb Minimum 20 user codes Minimum of current job plus 1 in print queue Black toner must be separate from color toner units Minimum 2 paper drawers (500 sheets of 20 lb. Stock each) Finisher to make a minimum capacity of 20 sheets sets with one staple Finisher to have minimum capacity of 500 sheets, 5.5" x 8.5" to 11" x 17" Available finisher units:

High volume finisher w/booklet maker C/z folder unit for finisher Post process inserter for finisher

Each 057 Monthly maintenance cost at monthly volume (includes all supplies except paper) for copier, color

MFD for lease; 40,000 copies per month Month 058 Black and white copy charge over monthly volume for copier, color MFD for lease; 40,000 copies per month Each 059 Color copy charge over monthly volume for copier, color MFD for lease; 40,000 copies per month

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File details come from the government source that posted it. Updated .