Head Start Birth to Five Program Classroom Behavior and Educational Coach Services

The City of Phoenix Human Services Department is procuring Head Start Birth to Five Program Classroom Behavior and Educational Coach Services through a competitive sealed offer process for a five-year initial term commencing July 1, 2026, with potential extensions. The procurement seeks qualified behavior and education coaches to provide comprehensive classroom support, coaching, and professional development services to children ages birth to five exhibiting challenging behaviors, as well as to teachers and childcare providers serving these populations. Key service deliverables include classroom observations, in-the-moment interventions, coaching and modeling to staff and parents, documentation in the Child Plus system, and participation in staffing meetings. Qualified contractors must demonstrate a minimum of five years of direct experience working with children ages zero to five with behavioral difficulties and must possess either a bachelor's degree in social work, child development, education, or a related field, or an equivalent combination of early childhood education and direct experience credentials. Pricing proposals must include hourly rates for coaching and education consultation services, per-day rates for professional development training delivery across in-person, virtual, and webinar formats, and itemized materials lists with associated pricing. The written inquiry deadline is March 20, 2026, with proposals due April 10, 2026, at 3:00 p.m.; no pre-offer conference or mandatory site visit is scheduled. The City will process invoice payments within forty-five days of receipt, with monthly billing required by the fifteenth of each month.

This procurement is funded through Department of Health and Human Services Head Start program dollars and is subject to all applicable federal regulations under 45 CFR parts 75 and 1301-1305, including Disadvantaged Business Enterprise requirements under 49 CFR Part 26 and comprehensive nondiscrimination and civil rights compliance mandates. Contractors must comply with federal certifications requirements, including tax liability certifications applicable to all contracts, debarment and suspension certifications for contracts exceeding $25,000, and lobbying certifications for contracts exceeding $100,000. All contractors must obtain background screening at the maximum risk level, including fingerprint verification and criminal history checks, and maintain professional liability insurance with minimum limits of one million dollars per claim and two million dollars annual aggregate. Contractors are required to incorporate all supplemental terms into subcontracts and ensure compliance by all lower-tier subcontractors and service providers. No incumbent vendors or current contractors are identified in this solicitation. The specific contract value or budget range is not disclosed in the available documentation; however, pricing will be negotiated based on submitted fee schedules for hourly consultation rates and per-day training delivery rates across the specified service formats.