Addendum_Form.docx

This is an Addendum Form for the City of Phoenix Human Services Department's Head Start Birth to Five Program Classroom Behavior and Educational Coach Services procurement. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. and provides a template for vendor inquiries and responses, though specific questions and answers are not populated in this document. The procurement seeks qualified behavior and education coaches to provide comprehensive classroom support, coaching, and professional development services to children ages birth to five exhibiting challenging behaviors, as well as to teachers and childcare providers. The contract term is five years commencing July 1, 2026, with potential extensions. Key service deliverables include classroom observations, in-the-moment interventions, coaching and modeling to staff and parents, documentation in the Child Plus system, and participation in staffing meetings. The written inquiry deadline is March 20, 2026, with proposals due April 10, 2026, at 3:00 p.m.; no pre-offer conference or mandatory site visit is scheduled.

Qualified contractors must demonstrate a minimum of five years of direct experience working with children ages zero to five with behavioral difficulties and must possess either a bachelor's degree in social work, child development, education, or a related field, or an equivalent combination of early childhood education and direct experience credentials. Pricing proposals must include hourly rates for coaching and education consultation services and per-day rates for professional development training delivery across in-person, virtual, and webinar formats. The City will process invoice payments within forty-five days of receipt, with monthly billing required by the fifteenth of each month. This procurement is funded through Department of Health and Human Services Head Start program dollars and is subject to all applicable federal regulations under 45 CFR parts 75 and 1301-1305, including Disadvantaged Business Enterprise requirements. Contractors must comply with federal certification requirements, including debarment and suspension certifications for contracts exceeding $25,000, and lobbying certifications for contracts exceeding $100,000. All contractors must obtain background screening at the maximum risk level and maintain professional liability insurance with minimum limits of one million dollars per claim and two million dollars annual aggregate.